Military HVAC Service/Maint, /Repairs Region 2A

The State of Alabama Division of Procurement is soliciting bids for Military HVAC Service, Maintenance, and Repairs across Region 2A under an Invitation to Bid (ITB), with proposals due October 5, 2026 and a mandatory pre-bid conference on September 15, 2026 at 10:00 AM at the Army National Guard JFHQ, 1720 Congressman W.L. Dickinson Drive, Montgomery, Alabama. Attendance at the pre-bid conference and sign-in are mandatory prerequisites for bid submission; failure to attend results in automatic bid rejection.

The scope encompasses HVAC service, maintenance, and repair operations across multiple National Guard facilities within Alabama Region 2A. Detailed technical specifications address system efficiency standards, equipment compatibility, preventive maintenance protocols, emergency response procedures, and documentation requirements. The contract specifies an equipment list covering HVAC systems inventory at designated National Guard facilities and a facility list identifying specific locations requiring service. The National Geospatial-Intelligence Agency (NGA) has established Additional Terms and Conditions addressing payment terms, performance standards, insurance requirements, spare parts management, and compliance obligations specific to military HVAC operations.

All prospective bidders must be registered in the Alabama Buys procurement portal prior to bid submission. Hard copy submissions must include handwritten signatures in ink and proper solicitation identification. The State reserves the right to request supplier qualifications including manufacturer authorization, professional licenses, and insurance certificates after bid opening. Suppliers must verify compliance with immigration law through E-Verify enrollment and complete vendor disclosure statements for contracts exceeding $25,000. Technical questions must be raised during the mandatory pre-bid conference; only procedural questions will be accepted outside of this meeting. The State conducts cost realism and price reasonableness analyses on all bids submitted and reserves the right to solicit additional quotes and conduct additional site visits if no responsive and responsible supplier attends the required site visit.