Medical Record and Billing Management System

The state and local contract opportunity involves a Request for Proposal (RFP) issued by the Oklahoma A&M System for a Medical Record and Billing Management System specifically for the Oklahoma State University College of Veterinary and Health Sciences (CVHS). The procurement seeks a comprehensive technology solution that will support medical record documentation and billing processes for the veterinary program. The RFP was released on January 14, 2019, with proposals due by January 24, 2019, at 3:00 PM CDT, targeting an implementation start date in February 2019. Bidders must complete and upload a Non-collusion Certificate and Certificate of Compliance, with all inquiries directed to Leigh James through the designated Question and Answer Board. The procurement will be awarded using the Best Value method, with the system to be implemented at OSU Stillwater, OK. Commodity codes for this procurement include Information Technology, Broadcasting and Telecommunications (43000000) and Software (43230000). Strict bidding guidelines are in place, with a warning that any contact with end users, departments, or contracted parties during the bid and evaluation process may result in bid disqualification.

While specific set-aside designations are not explicitly mentioned in the document, the RFP emphasizes a competitive bidding process with specific requirements for vendors. The firm price must be bid FOB Destination and include all packaging, handling, shipping, and delivery costs, with payment terms set at 0% 30, Net 30. No incumbent vendors or existing infrastructure details are provided in the available documentation. The procurement appears to be seeking a new, comprehensive medical record and billing management system tailored to the specific technological needs of the Oklahoma State University's College of Veterinary and Health Sciences. While a specific budget range is not disclosed, the system is expected to be a robust, integrated solution capable of meeting the complex documentation and billing requirements of a veterinary health sciences program. The solicitation suggests a significant technology investment, though the exact financial scope is not explicitly stated in the provided materials.