Mechanical Services, Preventive Maintenance, and On-Call Services

The City of Annapolis Central Purchasing Office is requesting sealed bids for mechanical services, preventive maintenance, and on-call HVAC and plumbing support across 16 municipal facilities under IFB #26-24, with bids due September 10, 2026 at 2:00 p.m. local time to 25 Shaw Street or bids@annapolis.gov. A virtual bid opening will follow at 2:45 p.m. the same day via Google Meet.

The scope covers preventive maintenance and emergency on-call services for air handling units, chillers, cooling towers, packaged and split systems, burners, boilers, and backflow prevention devices at facilities including City Hall, fire stations, the municipal water plant, police department, community pool, and recreational centers. The contractor must provide 24-hour, 365-day availability with two-hour response during normal business hours (8:00 a.m. to 5:00 p.m., Monday–Friday) and three-hour response for after-hours calls. Key personnel must include Master HVAC mechanics with 10 or more years of experience, Journey-level HVAC mechanics with 4 or more years of experience, and appropriately licensed plumbers and gas fitters.

The contract commences upon award and expires six years later. The City retains the right to extend for up to 12 months and renew for up to two additional two-year terms with 60 days' notice. Prices are firm for one year from the contract's effective date; thereafter, price adjustments are limited to the Consumer Price Index and no more than annually. The City provides no guarantee of minimum work volume or dollar value.

Bidders must submit notarized Non-Collusion Certificates and Affidavits of Qualification along with evidence of Maryland business registration. The successful bidder must maintain Commercial General Liability ($1 million per occurrence / $2 million aggregate), Business Automobile Liability ($2 million), and Workers' Compensation as required by Maryland law, with the City named as additional insured. Award will be made to the lowest responsible and responsive bidder offering best value as determined by the City Procurement Officer.