Mechanical Preventative Maintenance

The Town of Dartmouth, Massachusetts is requesting proposals for mechanical preventative maintenance services across five town-owned facilities under a one-year contract with options for renewal, with proposals due October 15, 2026.

The scope covers semi-annual preventative maintenance (September before heating season and April before cooling season) for HVAC equipment, boilers, air conditioning systems, air handling units, compressors, pumps, water heaters, and VAV boxes at Dartmouth Town Hall, Council on Aging, Dartmouth Police Station, North Dartmouth Library, and Southworth Library. Contractors must conduct site visits to verify equipment and their ability to perform all identified maintenance tasks, submit detailed service reports documenting findings and damage assessments following each visit, and provide recommendations for equipment improvements. Pricing must cover all labor, materials, and applicable taxes (sales tax, excise tax) for which the Town is not liable, with prices remaining firm throughout the contract term.

Contractors must submit separate pricing structures for semi-annual preventative maintenance at each facility location, service calls and repairs, hourly rates for regular and overtime work, a materials markup not exceeding 10%, and unit prices for additional services. General Liability Insurance of $1,000,000 per occurrence and Workers Compensation Insurance are required. Bidders must sign a Certificate of Non-Collusion and acknowledge examination of specifications and completion of site visits to applicable facilities.