Mechanical and HVAC Contracting Service

Hudson Valley Community College (HVCC), a SUNY institution in Troy, New York, is requesting bids for mechanical and HVAC contracting services with proposals due July 23, 2026. All contractor personnel must comply with New York State prevailing wage requirements, and MWBE participation provisions apply under New York State regulations.

The scope covers installation, repair, and maintenance of internal operating systems including HVAC, plumbing, air conditioning equipment, controls, ducts, fans, bearings, motors, compressors, and piping across 24 buildings spanning approximately 1.6 million square feet on a 110-acre campus. The vendor must maintain 7-day, 24-hour availability with a minimum 2-hour emergency response time, assign a qualified Project Manager as primary point of contact, and be located within a 50-mile radius of the Troy campus. All work must be self-performed using the contractor's own employees; subcontracting is strictly prohibited without prior written consent. Bidders must provide three professional references.

The contract term runs from September 1, 2026, through August 31, 2029, with potential annual extensions for two additional years at the college's discretion. Pricing is time-and-materials basis with separate hourly rates for straight-time labor, overtime labor, and holiday labor for both standard technicians and foremen, plus travel costs, truck charges, and material discount or markup percentages off MSRP. Lump sum pricing for labor or materials will not be accepted; all invoices must itemize labor rates, material costs, and approved markups. Equipment rentals shall be charged at the same rate as invoiced by the rental company. Award will be made to the lowest responsible bidder meeting all specifications.

Mandatory insurance includes comprehensive general liability, workers' compensation, and employer's liability, with HVCC and the State of New York named as additional insureds. All carriers must be authorized in New York and rated A- VII or better by A.M. Best. Bidders must submit a signed Non-Collusive Bidding Certification. Bids are submitted via Bonfire (https://hvcc.bonfirehub.com) or hand-delivered sealed to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, NY 12180.