MDOT-UNIV Region-Janitorial & Grounds svcs (12) Rest Areas

The Michigan Department of Transportation is soliciting proposals for janitorial, grounds maintenance, and snow-removal services across twelve rest areas in the University Region, with proposals due August 18, 2026, at 3:00 p.m. EST via the Michigan SIGMA VSS system. A mandatory pre-proposal meeting is scheduled for August 11, 2026, at 10:00 a.m. EST via Microsoft Teams (two attendees per bidder maximum); questions are due August 12 at 3:00 p.m. EST, with answers posted by August 14.

The twelve rest areas span Ingham, Livingston, Washtenaw, Jackson, Clinton, Eaton, and Monroe counties: Holt (R810), Okemos (R811), Howell (R812), Northfield Church (R814), Grass Lake (R818), Sandstone (R819), Berry Road (R820), Grand Ledge (R825), Carleton (R826), Potterville (R829), DeWitt (R831), and Chelsea (R832). MDOT will issue a single award to one vendor for all twelve locations; individual location awards will not be made.

Services include daily janitorial operations (primary restroom cleaning 6:00–8:00 a.m., periodic spot cleaning every two hours), lobby and entrance maintenance, grounds cleaning, mowing (approximately 26 cycles May 1 through mid-October, grass maintained at three inches), mulch application to four-inch minimum depth, annual flower bed preparation and planting, lawn aeration, spring and fall cleanup, seasonal snow and ice removal, and refuse disposal. The contractor provides all cleaning supplies (two-week minimum on hand), replenishable items (toilet tissue, hand soap, paper towels, trash liners, hand sanitizers, air fresheners), equipment (rotary floor machines, wet-dry vacuums, snow blowers with minimum four horsepower, grounds maintenance equipment), and waterless urinal cartridges (Sloan WES160). All supplies and materials must be MDOT-approved and comply with local, state, and federal codes. The contractor assumes full responsibility for refuse disposal costs, including dumpster rental and legal disposal site fees.

The contract term is three years beginning October 31, 2026, through October 30, 2029, with two optional one-year renewal periods. Pricing is firm for the entire contract term with no escalation provisions. Evaluation is pass-fail on three criteria: completeness and acceptability of vendor question responses, Statement of Work (Schedule A), and pricing completeness for all twelve location specification sheets (Schedule C). The responsive and responsible bidder passing all criteria with the lowest price receives award. The State reserves the right to conduct on-site facility visits, request oral presentations, perform reference and background checks, and negotiate pricing.

Insurance requirements include Commercial General Liability ($1,000,000 each occurrence), Automobile Liability ($1,000,000 per accident), Workers Compensation, and Employers Liability ($500,000 per accident), with the State named as additional insured. Invoices are payable within 45 days via Electronic Funds Transfer. Liquidated damages apply for unsatisfactory conditions ($50–$100 per hour), emergency response failures ($250 per occurrence), and unauthorized key personnel removal ($1,000 per individual per day). Pre-employment and random drug testing, criminal background checks, and subcontractor vetting are mandatory. Subcontracting is limited to lawn maintenance, aeration, and spring and fall cleanup only.