MDOT-Bay-Clare WC - Janitorial/Grounds/Snow Services

The Michigan Department of Transportation is requesting proposals for janitorial, grounds, and snow removal services at the MDOT Clare Welcome Center under RFP 260000002340, with proposals due August 20, 2026 at 3:00 PM EST and a mandatory pre-proposal meeting on August 12, 2026 at 10:00 AM via Microsoft Teams.

The scope encompasses daily janitorial cleaning of five restrooms (27 toilets, 10 urinals, 17 sinks) with two attendants (one male, one female) onsite during regular hours; weekly floor stripping and waxing, carpet cleaning, and window washing; grounds maintenance across 14.2 acres including lawn mowing (approximately 26 cycles annually from May 1 through mid-October), edging, debris removal, mulch installation and maintenance, and annual flower bed preparation; and snow and ice removal for approximately 30 occurrences annually with 20 emergency service calls. The facility serves approximately 1.2 million annual visitors across 10,000 square feet. The contractor must supply all cleaning products, equipment, and supplies from an MDOT-approved materials list and must maintain a minimum four-horsepower two-stage snow blower, snow shovels, ice scrapers, and broadcast spreader. Janitorial attendants must be present daily through 9:00 PM on summer weekends and Fridays (May 1–October 31) and through 6:00 PM daily in winter (November 1–April 30).

The contract term is three years beginning October 31, 2026, and ending October 30, 2029, with two one-year renewal options at the State's sole discretion. The contractor must maintain comprehensive insurance including $1 million Commercial General Liability and $1 million Automobile Liability, with the State named as additional insured. Invoices are payable within 45 days of receipt via Electronic Funds Transfer. Contracts valued at $250,000 or more require State Administrative Board approval.

Proposals must be submitted electronically through SIGMA VSS in modifiable formats with pricing as a separate file. A completed Confidential Treatment Form is mandatory. Evaluation is on a pass/fail basis for completeness and acceptability, then lowest price among responsive and responsible bidders. Written questions are due by 3:00 PM EST on August 13, 2026, with answers posted by August 18. Bidders must submit three project references from the last five years demonstrating similar scope and scale. The State reserves the right to conduct site visits, request oral presentations, and negotiate pricing. Contact Mark Morrison at 517-275-1834 or morrisonm@michigan.gov for inquiries.