McLeansville HVAC Preventative Maintenance Service

The North Carolina Department of Public Safety, on behalf of the NC National Guard, is issuing an Invitation for Bid (IFB) for HVAC preventative maintenance services at the McLeansville Regional Readiness Center and Field Maintenance Shop located at 4250 Burton Road, McLeansville, NC 27301. The procurement seeks qualified vendors to provide quarterly scheduled preventive maintenance for HVAC systems comprising 18 condensers, 124 VAV/VRF units, and 5 mini-split units, with services to be performed according to a seasonal maintenance checklist covering cooling system maintenance, electrical system maintenance, mechanical system maintenance, filtration and drainage maintenance, and heating system maintenance. Qualified vendors must demonstrate financial stability through certification, complete background checks for all personnel, and register with the NC Secretary of State prior to contract execution. The mandatory site visit is scheduled for April 30, 2026, at 10:00 AM Eastern Time, with attendance required for bid consideration. Written questions must be submitted by May 4, 2026, at 2:00 PM, and sealed bids are due by May 12, 2026, at 2:00 PM through the Ariba Sourcing Tool. Vendors must provide pricing on Attachment A for quarterly and annual rates for each location, along with separate hourly rates for non-emergency repairs during business hours, emergency services outside business hours, refrigerant charges, and a discount percentage on parts costs for optional Years 2 and 3. All workmanship must include a one-year warranty, with standard manufacturer warranties on materials, and the initial contract term is one year from the effective date with options for two additional one-year renewals at the State's discretion with 30 days' written notice.

No set-aside designations or restrictions on the types of organizations that can respond are specified in this solicitation, and no incumbent contractor information is provided. The State reserves the right to award to a single vendor or make separate awards, reject any or all bids, or cancel the solicitation entirely. Additional repairs, parts, refrigerant refills, and major equipment replacements beyond the scope of preventative maintenance are billed separately at prevailing rates with prior notification to the State. Air filters are excluded from vendor responsibility and will be provided by the NC National Guard Field Maintenance Officer. While a specific contract value or budget range is not disclosed in the solicitation documents, pricing shall be submitted on the provided Attachment A, which will serve as the basis for evaluation and award determination. All vendors must comply with North Carolina General Terms and Conditions and applicable state regulations.