Marine Science Laboratory FFU and LAFW HEPA Filter Replacement and Certification Services

Coastal Carolina University Procurement Services is requesting quotes for HEPA filter replacement and certification services at the Marine Science Laboratory in Conway, South Carolina under RFQ CCU-9300817, with offers due September 14, 2026 at 9:00 a.m. and questions due September 8, 2026 at 9:00 a.m.

The scope includes removing and replacing HEPA filtration components for four Fan Filter Units (FFUs), performing certification testing on those four FFUs following installation, removing and replacing HEPA filters for one Laminar Air Flow Workstation (LAFW), and performing certification testing on the LAFW following installation. All work must be completed within thirty calendar days following receipt of the Purchase Order. The contractor must provide all labor, materials, equipment, travel, supervision, and related services; manufacturer's latest product-specification literature; and one operational manual for each item acquired. Work is performed at 107 Chanticleer Drive East, Conway, South Carolina 29526, Room 319 A.

This is a one-time purchase terminating upon completion. Award will be made to the lowest responsible and responsive bidder. Offerors must provide unit prices for all items and three references substantiating past work performance. All items must be new. Vendor registration through the Business Opportunities website at bids.sciquest.com is mandatory.

Contractors must maintain Commercial General Liability insurance of at least $1 million per occurrence, Auto Liability coverage of at least $1 million per accident, and Worker's Compensation with Employer's Liability Insurance of at least $1 million per accident; the University must be named as an additional insured on the CGL policy. South Carolina Code Section 12-8-550 imposes a 2% nonresident withholding on payments to out-of-state contractors performing services in South Carolina, unless the contractor registers with the South Carolina Department of Revenue and submits Form I-312 to each using entity. Contact: Lauren DeMasi, ldemasi@coastal.edu, +1 843-349-2189.