Mand. Site Visit* HVAC Maint- DPS

The State of Louisiana Office of State Procurement, procuring on behalf of the Department of Public Safety, is requesting bids for HVAC maintenance and Building Automation Systems services across 13 DPS facilities in Baton Rouge under RFx 3000026428, with bids due July 21, 2026 at 10:00 a.m. CST. A mandatory jobsite visit is required prior to bidding; vendors must contact Jeff Thompson at (225) 610-2295 or jeff.thompson@la.gov to schedule. Failure to complete the site visit results in bid elimination.

The scope covers monthly preventive maintenance, weekly scheduled inspections, and repair services for HVAC systems and Building Automation Systems at the Office of Management & Finance, State Police Headquarters, DPS Warehouse, Central Plant, GOHSEP, State Fire Marshal office, DPS Training Academy, OMV Retail, Data Processing, Crime Lab, ISS, Radio Maintenance, and Cafeteria buildings. The contractor must provide a Senior Programmer with a minimum five years' experience in HVAC programming and manufacturer training certification from Honeywell for Niagara AX and Niagara R2 systems, available one day per week (normally Friday) for eight hours. All mechanics and technicians must have a minimum two years' experience with Honeywell Niagara AX Lonworks/Lonmark control systems. The contractor must maintain a staffed office within 25 miles of the site with emergency spare stock and meet a four-hour response time for standard calls and two-hour response for emergencies. Monthly maintenance reports, repair records, and software upgrades within 90 days of manufacturer release are required. Parts pricing shall not exceed manufacturer list price.

The contract runs from award through June 30, 2027, with two optional 12-month renewals at the same prices and terms, for a maximum 36-month duration. The State intends to award on an all-or-none basis to the overall lowest responsive and responsible bidder, though reserves the right to reject individual line items. Bids must include monthly unit pricing for each location, hourly rates for general work and after-hours emergency service, and remain firm for 60 days. Contractors must carry Workers Compensation ($1,000,000 Employers Liability), Commercial General Liability ($1,000,000/$2,000,000), and Automobile Liability ($1,000,000 combined single limits), with the State named as additional insured. The State is exempt from sales and use taxes. Bids must be submitted through the LaGov vendor portal.