Attachment B - Specifications - Pages 1-9.docx

Attachment B- Specifications RFx 3000026428 *Mand Site Visit* HVAC Maintenance - DPS

THE BUILDING AUTOMATION SYSTEMS

AT THE

DEPARTMENT OF PUBLIC SAFETY BUILDING BATON ROUGE, LA

BUILDINGS INCLUDED ARE:

1. THE MANAGEMENT & FINANCE & MOTOR VEHICLES BUILDING

2. DPS HEADQUARTER BUILDING

3. DPS WAREHOUSE BUILDING

4. CENTRAL PLANT

5. GOHSEP

6. STATE FIRE MARSHAL

7. DPS TRAINING ACADEMY

8. OMV RETAIL

9. DATA PROCESSING

10. CRIME LAB

11. ISS

12. RADIO MAINTENANCE

13. CAFETERIA

1. SCOPE OF WORK

This contract is to maintain the Environmental Systems including but not limited to the Building Automation Systems (BAS) and associated controls so that these systems will perform in an energy efficient manner, maintain occupant comfort, and extend equipment life. The contractor will also provide a Senior Programmer (a person who is fully qualified and shall have five years’ experience in programming all HVAC systems pertaining to this contract) one day a week normally on Friday, for 8 hours, and to directly report to the owner representative. See “Contractor’s Responsibility, III, A” for the qualifications of the Senior Programmer.

The work to be performed in the contract shall include all systems as described herein.

A. BAS and all peripheral equipment in their entirety located in the 13 facilities listed herein. Peripheral equipment includes all components necessary to make a complete and operational system. Ex: Relays, transformers, actuators, sensors, differential pressure switches.

B. The Contractor shall furnish all necessary technical support, labor, tools, testing equipment, and other services necessary and incidental to accomplish the work as listed herein.

C. All scheduled and unscheduled maintenance D. In order to maximize operation and maintenance efficiency, the contractor shall provide offsite maintenance, operational testing, and troubleshooting support. Via Virtual Private Network access, the contractor shall perform a full complement of operational and diagnostic tests to verify proper system operation and make adjustment as required.

II. DEPARTMENT RESPONSIBLITIES

A. Repairs to vandalism will be borne by the Department of Public Safety for replacement parts used, plus the labor necessary to install the parts.

B. The Department shall immediately notify the Contractor of any unusual operating conditions associated with the equipment protected by the Agreement.

C. It is agreed that the Department will provide access to all devices which are to be serviced. The Contractor shall be free to start and stop all primary equipment incidental to the operation of the temperature control system provided that arrangements are made in advance with and directed by the department.

D. The Department representative shall be able to remove any employee of the Contractor who shall be found incompetent by the department in any way detrimental to the best interests of the work.

E. The Department of Public Safety or his representative(s) will provide administration of the Contract as described herein. He shall notify the Contractor in writing as to the name and duties of the selected (Department’s) representative(s).

1. The Department’s representative will have the authority to act on behalf of the Department in the execution and maintenance of the Contract.

2. The Departments representative will make on site visits to familiarize himself with the quality, schedule and if the work is proceeding in accordance with Contractor specifications.

3. The Department’s representative will have authority to reject work that is not in accordance with Contract specifications.

4. If the Contractor fails to correct defective work or persistently fails to carry out the work in accordance with Contract specifications, the Department’s representative, by written order can order the Contractor, to stop the work or any portion thereof, until the cause for such order has been eliminated.

F. The Department reserves the right to perform work with his own forces in connection with the equipment not called for specifically in the Contract, such as burnt electric lines, main fuses, etc.

G. The Department shall keep the software and database backup provided by the Contractor at the maintenance office. Copies of the software and databases shall not leave the jobsite.

H. The Department shall be responsible for the replacement of control wiring, conduit, etc. and damage caused from sources other than normal wear, such as water and lightening damage. The Department reserves the right to perform work with his own employees, which are not a part of the Contract.

III. CONTRACTOR’S REPSONSIBLITIES

A. Contractors shall use trained workers directly employed and supervised by him. The Senior Programmer furnished under this contract shall have a minimum of five years experience in maintaining Honeywell’s Niagara AX, Niagara R2, Wonderware Graphical User Interface, Echleon LON Maker for windows network manager software, Barber Coleman Network 8000, Invensys IA services with tech and Honeywell Care Engineering, Lonworks/Lonmark controllers, electronic and electric controls, and must be qualified to diagnose test and repair all systems covered under this Contract. A list of customer’s names and contact phone numbers shall be provided with bid for confirmation of this experience.

B. The Contractor will be provided a complete parts lists for all equipment to be maintained. Contractor must supply the Department representative and purchasing section with a manufacturer’s suggested price list on parts.

C. The Contractor or his representative shall report to the Department representative daily when on the job. One individual as noted on the bid form shall be responsible for reporting the number of men working on the job on a daily basis, and for the completion and submission of reports.

D. The Contractor shall advise the Department of work outside the scope of this Agreement that needs to be done (repairs, defective or damaged power wiring, renovations, and/or alterations to improve the system). This shall be done by a written quote and no work or repair shall commence until authorized by the Department representative.

E. If for some reason equipment must be shut down for an extended period, the Department shall be notified immediately of the delay and the measures being taken to put equipment back in service.

F. The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as shown or specified.

G. All necessary transportation of workers and materials to and from sites shall be Contractor’s responsibility.

H. The Contractor shall at all times keep the premises free of the accumulation of waste or debris from the jobsite.

I. The Contractor shall initiate, maintain, and supervise all safety precautions and programs in connection with his personnel, the public, and in connection with the work. The Contractor shall take all reasonable precautions for the safety and provide reasonable protection to prevent damage or injury.

J. The Contractor shall provide a Senior Programmer (see Section III, Part A) one day a week, eight hours, to make system software modifications as directed by owner.

K. The hourly rate along with the emergency service rate shall be included with this bid.

L. Contractor shall have five years experience with owner’s control (Honeywell Niagra AX, Niagara R2). Contractor shall provide proof of Training Certification from Manufacutrer with bid.

M. Contractor shall have staffed office located within 25 miles of site and have emergency spare stock for all repairs.

IV. PROJECT DEFINITION

A. Provide scheduled weekly inspections to perform the maintenance procedures noted herein, in order to be in compliance with the specification, each procedure must be performed on each piece of equipment. A minimum of one person shall perform the inspection.

B. A monthly scheduled maintenance report shall be provided for each daily maintenance visit. Mechanic(s) and technicians shall be required to check in at the start of each work day, and check out at the end of each work day. When all tasks have been completed, the scheduled maintenance report must be signed by the maintenance supervisor and a copy turned into the appropriate department’s representative.

C. A repair record shall be made out of each instance or repair or call out service. The repair record shall show the nature of the call, repairs made, material used, and labor used. Each repair record must be signed by the Department of Public Safety maintenance supervisor and a copy turned into the appropriate owner’s representative.

V. PREVENTIVE MAINTENANCE

These procedures as listed below are not meant to be all inclusive, but are intended to serve as a general guideline for the extent of the work required.

Furnish necessary labor, materials, tools, supervision, and test equipment to provide a total maintenance service program for Honeywell Niagara AX Lonworks/Lonmark Energy Management Systems, LON Maker for Windows Network Management Software and Wonderware Graphical User Interface.

Equipment Maintenance Service Contractor shall provide services described as follows:

The Lonworks/Lonmark systems are inclusive of existing control unit panels and associated fled sensors and field transducers wired to the panels. The Honeywell Niagara AX Lonworks/Lonmark systems also comprise all electric devises directly involved with HVAC control. Wonderware graphical user interface and LON Marker for windows are inclusive of the existing hardware this software is loaded on.

Service to be Rendered A. Contractor shall perform and provide an equipment analysis and shall provide an optimum maintenance schedule based on the systems components make up, run time, application, system location, and required service intervals for all the system components.

B. All work shall be performed by workmen skilled in the trade required for the work. Mechanics and electronic systems service personnel shall have minimum of two years experience repairing Honeywell Niagara AX Lonworks/Lonmark control system, LON Marker for windows and Wonderware Software. Attach a list of the technicians that have a minimum of two years experience on Honeywell Niagara AX Lonworks/Lonmark, who will be performing the described services. A notarized affidavit may be required from the Contractor stating the name and years experience of each technician on Lonworks/Lonmark control systems that will be assigned to this project prior to award.

C. Contractor shall maintain system integrity to be verified though physical point checks, point commanding techniques, selective disabling, system wide function and tests and examination and analysis of standard report logs by a trained specialist or field engineer.

D. Contractor shall furnish and install software revisions to maintain or improve present performance with the functional capabilities of the existing IA Lonworks/Lonmark controllers, LON Maker for windows and Wonderware software. Failure to provide these upgrades within 90 days, of release by factory, shall be cause for contract cancellation. Contractor will install the new software upgrades and provide necessary training for maintenance personnel.

E. In addition to services listed Contractor shall provide the labor to program and commission 10 owner furnished Honeywell Niagara AX WEB’s panels for each of the ten buildings that are not currently installed. It is this Contractor’s responsibility to reprogram all existing controllers to operate with the Owner Furnished Niagara AX Webs control HVAC Appliance (server) and provide all programming to seamlessly integrate with existing campus wide Web’s System. As buildings are brought on line the Wonderware software shall be modified to exclude these buildings. At the end of this project the WEB’s system shall control 100% of the HVAC systems throughout the complex. Contractor shall provide with the bid a Certification training certificate showing that the programmer is capable and certified to commission these Honeywell Control Web’s Niagara AX Browser/HVAC Appliances.

Preventive Maintenance Service: Semi-Annual Inspections Semi-annual inspection is included as part of the monthly cost Specific preventative maintenance tasks shall include the following:

A. Perform the following software preventative maintenance routines on the Lonwork/Lonmark controller:

Database Checks Including:

Points Commanding Functionally

Analog Point(s) Analysis:

Scale and offset Sensor/transmitter accuracy

Check system time

Make update database backup

Check alarm buffer and service history buffer

B. The Department of Public Safety shall keep the software backup and the database backup provided by the contractor at the Department of Public Safety. Coples of the software and database shall not leave the jobsite.

C. The BAS, its software and hardware will be maintained so that at all times the maintenance supervisor will be capable of monitoring these systems from the maintenance office.

Field Devices A. Check the functionality and calibrate all electronic sensors as follows:

· Humidity

· Temperature

· Static Pressure General Provisions for servicing the Lonworks/Lonmark Systems

The Contractor shall be required to provide all equipment necessary to perform on the extent of this contract.

Reasonable means of access to the equipment being serviced shall be provided to contractor. Contractor shall be permitted to start and stop equipment necessary to perform the proposed services.

Manufacturer’s Required Spare Parts List

GENERAL

The following is a list of the required spare parts inventory for the Honeywell Niagara AX Lonworks/Lonmark Systems that the contractor will keep in stock.

Only “new” Lonmark certified devices will be accepted on this control network. Each device must be Lonmark certified version 3.2 or higher.

Part Number

ECH-72002

ECH-42102

ECH-42100

PUL6438S

PUL1012S

PUL4024S

PVL4022AS

TR-70

TR23

C7041C2003

The Contractor shall be available, at no additional charge, for consultation of minor design and equipment changes, or modifications to automatic temperature controls, and mechanical systems. Contractor shall be expected to recommend energy saving modifications, and low cost-no cost modifications and operating procedure changes to the Owner.

After Hours Call Out/Emergency Service

Vendor must respond to a service call within four hours of contact. If the Department’s representative determines an emergency exist and requests an emergency response, the vendor shall have two hours to respond. Consistent tardiness in responding to the two hour emergency call outs will be cause for cancellation of this Contract.

Repair Parts and Labor not covered under Preventative Maintenance and Inspection

During the course of any scheduled Preventative Maintenance, inspection or call out by agency personal when a repair is needed that is not covered under the Contract, the Contractor shall submit a written quote for the total cost of repairs. No additional repairs or services will be performed without approval from the Department representative. Parts and labor for services rendered, but not covered by the Contract, will be borne by the Department of Public Safety. All parts provided by the vendor shall not exceed the manufacturer’s list price.

State discount offered from the manufacturer’s published price _________________% Manufacturer of parts: _____________________ Price list # _____________________