Mand. Site Visit* Chiller Maint. - LDH

The Louisiana Department of Health (LDH) is seeking a comprehensive chiller maintenance contract for its facility, with a solicitation (RFx No. 3000024934) covering a 12-month initial period beginning July 1, 2025, or the date of award. The procurement involves maintenance services for complex mechanical systems, including 4 air-cooled chillers, 31 pumps, 26 air handling units, 2 makeup air units, 10 ventilation fans, 1 unit heater, 12 boilers, and 24 variable frequency drives. A mandatory site visit is required, with potential bidders needing to contact Derick Herring to schedule an inspection prior to bid submission. The bid is due on June 17, 2025, at 10:00 AM CST, with an online submission process through the LaGov vendor portal. Bidders must provide detailed maintenance specifications for equipment from manufacturers including JCI/Trane, Taco, York, and others, with comprehensive documentation requirements including written reports, operating logs, and identification of any equipment deficiencies. The contract includes potential renewals for two additional 12-month periods, with a total contract duration not to exceed 36 months.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Vendors must be registered in the state's procurement system and provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specific minimum coverage limits. The state reserves the right to award the contract to the lowest responsive and responsible bidder, with pricing expected to remain firm for a minimum of 60 days after submission. The contract will utilize electronic payment solutions, including LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) for other transactions. Vendors must comply with various state and federal regulations, including civil rights laws, ADA accessibility requirements, and e-verify requirements. While a specific budget range is not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant investment in facility infrastructure management. The procurement will involve maintenance of the Schneider Electric SmartStruxure Building Automation System, which includes 11 automation servers, 252 VAV controllers, and multiple other sophisticated control systems.