Madison Co DHR Back Flow Preventer Inspection

The state and local contract opportunity is a request for quote (RFQ) issued by Madison County's Department of Human Resources (DHR) for annual fire backflow preventer inspection services. The procurement seeks a qualified vendor to perform comprehensive inspections on approximately 4 backflow prevention systems located at the DHR Madison County office in Huntsville, Alabama. Technicians must possess current NICET certification and comply with NFPA 25 standards and local code requirements. A mandatory site visit is scheduled for Tuesday, April 15, 2025, at 10 AM, where potential bidders must complete a sign-in sheet and provide a written summary of backflow systems. The contract will be awarded to the lowest responsible bidder meeting all specifications, with vendors required to submit a unit price for the annual inspection. The proposal is due by April 23, 2025, and follows a previous round of bidding where no eligible vendors were selected. Deliverables include a comprehensive inspection report, quarterly testing for sprinkler-protecting backflow systems, and adherence to all specified technical requirements.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered in Alabama Buys and comply with the state's Standard Terms and Conditions, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program verification. The contract will follow a Net 30 payment schedule, with invoices submitted after service completion and requiring specific documentation including the DHR office name, technician name, purchase order number, and service date. While no specific budget range is provided, the specification indicates that the inspection fee must include all associated costs such as supplies, travel, and labor, but explicitly excludes part replacements or repair costs. The procurement emphasizes that the service does not cover fire alarm system or fire extinguisher inspections, and suppliers will not be compensated for unauthorized services. Potential bidders must carefully review the attached Standard Terms and Conditions document, which provides comprehensive guidelines for state procurement processes and vendor participation.