DHR_Madison_Co_Fire_Back_Flow_Preventer_Service_Specification_04092025.pdf
PDF 62 KB Posted
- Attached to
- Madison Co DHR Back Flow Preventer Inspection State and local contract opportunity
- Solicitation number
- SRC0000028042
- Issued by
- Madison County, Alabama
About this file
The document is a service specification for fire backflow preventer inspections issued by the Department of Human Resources (DHR) for Madison County, Alabama. The specification requires a vendor to perform annual inspections of approximately 4 backflow prevention systems located at the DHR Madison County office in Huntsville, with a mandatory site visit scheduled for Tuesday, April 15, 2025, at 10 AM. Interested suppliers must complete a sign-in sheet, provide a written summary of backflow systems, and have technicians with current NICET certification. The inspections must comply with NFPA 25 standards and local code requirements, with quarterly testing required for sprinkler-protecting backflow systems.
The contract will be awarded to the lowest responsible bidder meeting all specifications, with a unit price to be entered for the annual inspection. The inspection fee must include all associated costs such as supplies, travel, and labor, but does not cover part replacements or repair costs. Invoicing will follow a Net 30 payment schedule, with invoices submitted after service completion and requiring specific documentation including the DHR office name, technician name, purchase order number, and service date. The specification explicitly states that the service does not cover fire alarm system or fire extinguisher inspections, and suppliers will not be paid for unauthorized services.
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| File | Type | Posted |
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| Quick_Quote_Standard_Boilerplate_updated_12.18.2024.pdf |
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Text version
DHR Madison Co Fire Back Flow Preventer Service Specification 04/09/2025. Updated 4/18/2025 Site Visit required - vendors are required to visit the site.
Sign In sheet must be completed and signed by vendors and signed by DHR county office AFTER the completion of the site visit. The sign-in sheet will be available at the county office. Quote shall not be accepted from a supplier if the sign sheet is not completed and signed, and a separate written summary is not provided of backflow systems.
Must have attended the Site visit scheduled on Tuesday, April 15, 2025 at 10 AM.
The written summary should include the manufacturer, quantity, system type, and details of all backflow systems for this office. Summary shall be attached/uploaded into line-item comments of sourcing project when submitting electronic quote response or quote shall not be accepted. DHR County office will turn in completed sign in sheet to DHR General Services Purchasing Office, Montgomery, Al after site visit completed.
Address:
DHR Madison Co.
2206 Oakwood Ave NW Huntsville, AL 35810
Award: Shall be based on lowest responsible bidder meeting all specifications.
Scope of Work:
This specification covers required backflow preventer inspections, equipment / part replacements, and repairs as defined within this specification. Includes all backflow devices & components tied to the backflow equipment.
Supplier Requirements:
Fire Back Flow Preventer inspections shall be tested and inspected on annual basis per NFPA 25 standard guide to testing and inspecting fire sprinkler systems. Per NFPA 25 code requirement When Backflow system is protecting sprinkler then sprinkler shall be tested quarterly per code requirement.
This service specification does not cover Fire Alarm System Inspections or repairs and does not cover Fire Extinguisher Inspections or repairs. Supplier shall not perform any services or repairs that are not covered under this specification. Supplier shall not be paid for unauthorized service, repair, or replacement work not covered.
Supplier shall perform all backflow preventer inspections, per NFPA 25 standard guide to testing and inspecting fire sprinkler systems. Supplier shall comply with all required national, state, city, county, and local codes associated with Fire Back Flow Preventer Inspections during the term of this PO service.
All technicians that perform inspections on DHR fire backflow systems during the term of this agreement shall maintain current (NICET) certification (National Institute for Certification in Engineering Technologies.
Supplier shall maintain a current business license during the term of this agreement.
POC: Nikki Goins-Hughes – 256-427-6279 Back-up: Deborah Turner - 256-427-6391 Main 256-427-6200
Upon Award supplier shall not perform any service or inspection without purchase order in advance.
Supplier shall schedule date and time for inspections through county office POC (point of contact) prior to service work performed. All inspections shall be scheduled in advance. Upon arrival on site, supplier shall sign in at front desk and contact county office POC upon arrival, prior to performing inspection. Supplier may be turned away if service appointment is not scheduled in advance.
Supplier shall provide DHR County Office with a service report at completion of inspections detailing service work description, date of service, and deficiencies, and itemizing Backflow equipment.
Number of Backflow Systems: Approximately 4. Only 2 verified.
QTY MFG Model Size Serial Number Hazard Location 1 Watts 774DA 6 in 1145600112 Fire Protection Vault (VERIFIED) 1 Watts 774DA 3 in 1144220011 Domestic Vault 1 Watts 007M2 3/4 in 19613 Other Vault 1 Watts 007M1 3/4 in 18521 Fire Bypass Vault (VERIFIED
A. Fire Back Flow Preventer Inspection Fee- Annual inspection. Supplier shall enter unit price in bid line.
• Supplier shall perform one-time annual Backflow Preventer inspection per NFPA 25 code requirement, and per all applicable National, State, County, and local code requirements.
• Unit Price represents routine annual inspection fee. Unit price represents one time inspection fee per
yr. per region and shall include ALL associated costs of inspection such as costs of supplies, minimum billing charge if applicable, per trip travel (to & from site) plus labor costs associated with inspection. UOM is year.
• Unit Price fee for inspection does not include part replacement repair costs, nor repair labor costs for any part that may be found deficient during the inspection.
• Supplier shall be responsible for full inspection. Includes all code required devices & components tied to back flow.
• Supplier shall provide the customer with detailed inspection report at end of inspection to include deficient equipment.
• Fire sprinkler equipment varies between locations. Refer to the DHR County Office Back Flow Equipment Spec.
(Equipment can be reviewed during Site visit).
Invoicing/Pay Schedule:
Supplier shall submit all Invoices at the completion of service, no invoicing prior to completion.
Suppliers pay schedule shall be Net 30 paid in arrears after completion of service.
All invoices shall include the DHR Office name and address, technician name, current PO number, and service date.
Invoices shall be Itemized to show Inspection fee (Inspection fee includes labor & travel).
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