M-E-P Routine Maintenance

The Kansas Department of Administration, Office of Procurement and Contracts, is requesting bids on mechanical, electrical, and plumbing routine maintenance services at the Department for Children and Families' Topeka Service Center under IFB EVT0010889, with bids due August 27, 2026 at 2:00 p.m. CST.

The scope includes preventative and corrective maintenance for all M-E-P systems — HVAC, electrical, plumbing, and related equipment — with weekly, monthly, quarterly, and seasonal maintenance visits; periodic inspections; repairs and equipment adjustments; filter changes and lubrication; and emergency call-out response within thirty minutes. The contractor must maintain documentation of all services performed, coordinate work during regular business hours to avoid disruption to agency operations, provide three references from comparable maintenance services within the past three years, and demonstrate a minimum of three years of continuous active participation in similar work. All materials and equipment must be new, of current design, and either identical to existing equipment or of equal or superior quality.

The contractor must obtain a Kansas Tax Clearance Certificate prior to bid submission and comply with Immigration Reform and Control Act requirements, sexual harassment policy acknowledgment, Israel boycott certification, and telecommunications equipment restrictions under the John S. McCain National Defense Authorization Act.

The contract period runs from the date of award through August 31, 2031. Pricing shall be submitted on a unit basis with individual line-item pricing; delivery costs are included in the bid price (F.O.B. Destination, Prepaid and Allowed). Payment terms are Net 30 days. Award will be made to the lowest responsible bidder. An optional pre-bid conference is scheduled for August 11, 2026 at 9:00 a.m. at 500 SW Van Buren, Topeka. Written questions are due August 20, 2026. Bids must be submitted electronically to Procurement@ks.gov or hand-delivered to the Department of Administration, Procurement and Contracts office at 900 SW Jackson, Suite 451 South, Topeka, KS 66612-1286.