Logistical and Auction Services

The Kansas Department of Revenue (KDOR) is issuing a Request for Proposal (RFP) to establish a pool of contracts for logistical and auction services related to the lawful seizure of assets to satisfy unresolved tax debts owed to the State of Kansas. The procuring agency is seeking qualified vendors to provide comprehensive logistical support both on-site at seizure locations and at KDOR-approved facilities, including inventorying, packaging, loading, and transportation of seized assets. Services also encompass live and online auction services for diverse asset types including machinery, equipment, inventory, vehicles, electronics, firearms, jewelry, and real estate. The contractor must maintain 24/7 availability to receive seized assets and operate a staffed, publicly accessible business location with regular business hours capable of serving statewide needs with potential simultaneous seizures across multiple locations. Qualified bidders must demonstrate a minimum of five years of continuous experience in comparable services and provide three references from the past five years. Pricing is structured as hourly charges for logistical services (with rates proposed for two-worker crews with trucks, single-worker crews with trucks, mileage per vehicle, and each additional worker), storage fees based on 30-day periods for trailer or indoor storage and daily rates for outdoor equipment storage, and an all-inclusive percentage-based commission on total auction proceeds plus a buyer's premium. The RFP was posted on March 31, 2026, with a bid closing date of May 6, 2026, at 2:00 PM CDT; written questions requesting clarification must be submitted in Microsoft Word format to Procurement Officer Grant L. Askew (lee.askew@ks.gov) no later than close of business on April 15, 2026. The contract period runs from the date of award through October 31, 2026, with an option to renew for three additional twelve-month periods, and services are to be delivered to the KDOR Mills Building in Topeka, Kansas.

Bidders may claim eligibility for applicable state bidder preferences, including the Disabled Veteran Owned Business preference or the Certified Business preference, provided they submit supporting documentation. All bidders and subcontractors must comply with the Immigration Reform and Control Act of 1986 and submit a Certification Regarding Immigration Reform and Control form along with a current Tax Clearance Certificate from the Kansas Department of Revenue with their proposals. The state reserves the right to accept or reject any bid responses, waive informalities or technicalities, and proceed with award to the next lowest responsive bidder if the selected bidder fails to provide a current Tax Clearance Certificate within ten calendar days. The contractor may not be the sole or majority customer for KDOR and must maintain other business customers, ensuring a diversified revenue base. If KDOR cancels an auction fewer than five business days before the scheduled date, a cancellation fee of 10 percent of appraised property value or $2,000, whichever is less, applies, except for motor vehicles, bankruptcy-related cancellations, and court-ordered cancellations. The state encourages vendors to submit policies or initiatives related to human trafficking prevention. No specific budget range or award value is disclosed in the RFP documents, and bids will be received through the PeopleSoft Strategic Sourcing System (Event ID 17300-EVT0010758), with all bid responses becoming property of the State of Kansas subject to disclosure under the Kansas Open Records Act upon conclusion of the selection process.