Lock cylinders and key blanks

The South Carolina Department of Corrections Purchasing Branch issued a Request for Quote (RFQ) solicitation for lock cylinders and key blanks, specifically seeking three line items: 150 Medeco knob cylinders, 150 Medeco mortise cylinders, and 1,000 Medeco biaxial key blanks. The procurement was targeted for the SCDC-Facilities located at 4322 Broad River Road, Columbia, SC 29210, with all items required to be new and delivered within 60 days of purchase order receipt. The solicitation was issued on November 16, 2021, with a submission deadline of December 2, 2021, at 10:00 AM, and award notification scheduled for December 8, 2021. Sealed offers were to be submitted either physically to the SC Department of Corrections Purchasing Branch or electronically to purchasing@doc.sc.gov. The award criteria focused on selecting the lowest responsible and responsive bidder, with unit prices governing extended prices during evaluation. Bidders were required to provide detailed unit and extended pricing for each line item and include a signed Cover Page and Page Two.

The solicitation included provisions for South Carolina-specific vendor preferences, with advantages for state residents, vendors using in-state subcontractors, and those offering South Carolina or United States end-products. Vendors were required to be registered in South Carolina and comply with drug-free workplace, ethics, and debarment certifications. The contract incorporated fixed pricing requirements and standard state terms, including electronic funds transfer payment. Late delivery penalties were explicitly outlined, with 5% charges for delays between 1-15 days, and potential default status for extended non-compliance. The procurement was ultimately awarded to Electronic Access Specialists dba Southern Lock & Supply Co Inc, located in Largo, Florida, for a total contract value of $21,792.00. The awarded pricing included $56.22 per knob cylinder, $62.06 per mortise cylinder, and $4.05 per key blank, demonstrating a competitive and structured procurement process focused on local and state vendor participation.