Licensing Examination Services

The State of Kansas, Department of Insurance, is issuing a Request for Proposal for Licensing Examination Services, a competitive sealed-bid procurement seeking a single qualified vendor to provide comprehensive examination services for insurance producers. The procuring agency is the Kansas Department of Insurance, with services to be delivered to Sedgwick County and statewide. The vendor must develop, prepare, and validate insurance producer examination questions across multiple insurance lines including Life Insurance, Accident and Health Insurance, Property and Casualty, Crop Insurance, Title Insurance, Public Adjusters, and Kansas Laws and Regulations; administer and maintain both onsite and online/remote insurance producer examinations; provide candidate scheduling and support services; collect digital fingerprints; and deliver comprehensive reporting and analytics. Critical deliverables include establishment of full-time examination sites in Kansas City, Topeka, and Wichita, with part-time operations in Hays and other locations as determined by the Department. The vendor must achieve 98% system uptime, maintain robust security protocols for both onsite and online proctoring, implement advanced identity verification and continuous monitoring capabilities, retain examination data for five years, and support examinations for approximately 6,445 candidates annually with projections for growth. Bidders must demonstrate a minimum of five years of experience in insurance examination services, provide financial statements, submit three professional references, and include detailed methodologies for examination development, online/remote proctoring standards, and fraud prevention. The proposal due date is April 2, 2026, at 2:00 PM CDT, with written questions accepted until March 6, 2026, directed to Procurement Officer Lily Lundy (lily.lundy@ks.gov, 785/296-0714). The contract term will run from November 1, 2027, through October 31, 2030, with optional renewals for two additional one-year periods, with a delivery deadline of December 31, 2026.

Bidders claiming Disabled Veteran Owned Business or Certified Business designations must include supporting documentation with their proposals. All bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit completed forms including a Boycott of Israel form, Sexual Harassment form, Immigration Reform and Control certification, and confirmation of acceptance of State of Kansas terms and conditions. The incumbent contractor's current contract expires October 31, 2027, requiring seamless service transition by the selected vendor. Compensation to the contractor will be solely derived from examination fees charged to candidates, with the Department establishing maximum allowable fees in accordance with Kansas statutes and regulations; bidders must propose specific fee structures for single-line examinations (100 items or limited line of 50 items) and combination examinations (130+ items). No specific award value or budget range is disclosed in the RFP documents; award will be made based on evaluation by the Procurement Negotiation Committee, and selected bidders may be required to appear before the committee for negotiations. All bid responses become property of the State of Kansas and are subject to disclosure under the Kansas Open Records Act upon conclusion of the selection process, with the State reserving the right to accept or reject any or all bid responses and waive informalities or technicalities.