Aircraft Insurance

The Kansas Department of Administration, Office of Procurement and Contracts, is issuing an Invitation for Bid (IFB) on behalf of the Kansas Highway Patrol to procure comprehensive aircraft insurance coverage for a fleet of seven aircraft consisting of three Cessna 206H StationAir airplanes, one Cessna 208B Grand Caravan airplane, two Airbus H125 helicopters, and one Cessna Citation CJ3+ jet. The procurement requires bidders to provide liability coverage with combined single limits ranging from $2,000,000 to $50,000,000 for bodily injury and property damage, medical payments coverage of $50,000 per person, hull physical damage coverage with specified deductibles, war coverage, and TRIA coverage. The contract period extends for three years from May 1, 2026, through May 1, 2029, with premiums quoted on an annual payment basis. Qualified bidders must be duly authorized insurance representatives properly licensed and admitted to transact insurance business in Kansas, with required appointments occurring no later than 30 days after bid closing or the policy effective date, and must demonstrate a minimum of five years of continuous active participation in the aircraft insurance industry while providing three references from the past five years. The bid event opens February 10, 2026, at 8:00 AM CST and closes March 10, 2026, at 2:00 PM CDT, with a public bid opening via teleconference scheduled for 2:30 PM CST on the same date. Prospective bidders must request an official invitation at least 24 hours prior to the bid closing date, and questions requesting clarification must be submitted via email in MS Word format to Procurement Officer Lily Lundy by close of business on Tuesday, February 17, 2026. All bid responses must be submitted in US Dollars to the Department of Administration Procurement and Contracts at 900 SW Jackson Suite 451-South, Topeka, Kansas 66612-1286, with the contract deliverable consisting of one aircraft insurance policy to be delivered via common carrier with a delivery date of November 30, 2026.

The State of Kansas offers bidder preference programs for Certified Businesses and Disabled Veteran Owned Businesses, with interested vendors required to include the appropriate Preference Request Form or certification letter with their response. All bidders must obtain and submit a current Tax Clearance Certificate from the Kansas Department of Revenue with their bid response and must submit completed Boycott of Israel, Sexual Harassment, and Immigration Reform and Control certification forms. Bidders must accept the State's terms and conditions and agree to accept payment via electronic funds transfer (EFT) upon award, with the option to request alternative payment means subject to written approval from the State; the State's Procurement Card (P-Card) may be used with no additional charges permitted. The State reserves the right to accept or reject any or all bid responses, waive informalities or technicalities, award to the lowest responsive bidder, separate awards by aircraft with awards to multiple vendors at its discretion, purchase additional coverage during the contract term, add or delete aircraft and equipment, and extend coverage if necessary for rebidding or renegotiation. No bid guarantee is required, and no pre-bid conference has been scheduled. The solicitation documents do not specify an estimated award value or budget range, though premiums will be based on quoted annual payment basis for the three-year period, with the State preferring three-year terms with guaranteed premiums over annual policies subject to annual rerates.