Library Automation System

The Kansas Department of Administration is requesting proposals on behalf of the Kansas State School for the Blind for a Library Automation System under RFP, with proposals due August 5, 2026, at 2:00 p.m. CDT and required delivery by July 31, 2026.

The scope is a 100% web-based Software-as-a-Service integrated library system supporting student records, teacher ordering portals, federal registration workflows, inventory management, and circulation analytics. The system must be fully accessible (WCAG 2.1 Level AA), SOC 2 Type II compliant, and include an APH Federal Registration portal for Teachers of the Visually Impaired; a multi-tiered organizational hierarchy spanning state districts through individual students; production and inventory modules; and comprehensive reporting for federal submissions. Place of performance is the Kansas State School for the Blind at 1100 State Ave, Kansas City, Kansas 66102-4411.

Bidders may claim eligibility for the Disabled Veteran Owned Business or Certified Business Bidder Preference programs if they meet qualification criteria and submit required supporting documentation. Vendors must hold a minimum of five years of continuous active participation in the applicable industry and provide three references from similar projects completed in the past five years.

The contract period runs from final signature through three years, with two optional 12-month renewal periods. Costs must be submitted separately from the technical proposal with detailed breakdowns by service rates, materials, and administrative fees for all five years. Prices shall remain firm throughout the contract and renewals, with all available price reductions offered to the State. Payment terms are Net 30 days via electronic funds transfer unless a hardship exception is approved in writing.

Prospective bidders must request an official invitation from Procurement Officer Amber N Lemery (785/296-2374, Amber.lemery@ks.gov) at least 24 hours before closing. Questions requesting clarification are due June 30, 2026, via email in Microsoft Word format. Bidders must submit a current Kansas Department of Revenue Tax Clearance Certificate, Immigration Reform and Control Act certification, and compliance forms covering boycotts of Israel, sexual harassment policy, and P-Card acceptance.