LED Lighting Conversion Project Gaylord Intermediate School

Gaylord Community Schools, a Michigan public school district located in Oscoda County, issued a Request for Proposal for a comprehensive LED lighting conversion project at Gaylord Intermediate School. The procurement encompasses the replacement of all interior and exterior lighting fixtures through lamp replacement, fixture retrofitting, or new fixture installation, with the project excluding T5 high bay fixtures in the main gym and decorative lay-in fixtures in administrative offices. The scope involves converting 968 existing fixtures comprising 1,948 total lamps, including interior conversions of fluorescent T8 and T9 fixtures to 18W 4000K LED linear tubes and exterior conversions of CFL and metal halide fixtures to LED equivalents ranging from 12W to 150W in 5000K color temperature. All products must meet stringent requirements including Design Lights Consortium Qualified Products List or Energy Star certification, UL/ETL listing, and minimum five-year warranties, with photometric testing conducted per IES standards. A mandatory pre-bid meeting and site walkthrough was held on May 16, 2019, at 3:30 p.m., with proposals due by May 30, 2019, at 1:00 p.m. at the Gaylord Community Schools Administration Building. The project must commence by June 24, 2019, and be completed by August 31, 2019, with work hours specified as 7:00 a.m. to 5:00 p.m. Monday through Friday during summer or when schools are not in session, and 3:00 p.m. to 12:00 a.m. when schools are in session. Evaluation criteria emphasized the most responsible vendor whose proposal is most advantageous to the school district, with award notification posted on or after June 10, 2019, followed by a three-business-day protest period for non-selected vendors.

This project is designated as non-prevailing wage and is restricted to approved MI Saves contractors who can demonstrate commercial general liability insurance of at least $1,000,000, workers' compensation coverage of $100,000 per person with $500,000 aggregate, and motor vehicle liability insurance of $1,000,000. Bidders must provide detailed pricing for labor and materials with an allowable contingency of no more than 5 percent for scope variations and replacement inventory of at least 1 percent for each lamp type installed. No specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses were indicated in the procurement documents. No incumbent vendor information was provided in the available documentation. The RFP does not specify an award value or budget range, though the scope of converting nearly 2,000 fixtures across a school facility suggests a substantial project budget, likely in the range of hundreds of thousands of dollars based on typical LED conversion project costs.