Leaf Hauling Services

The Village of Lisle is requesting bids on leaf hauling services under ITB No. 1437, with bids due September 1, 2026, and contract award anticipated for September 21, 2026. The Village intends to award to a single contractor.

The scope encompasses labor, equipment, supplies, and incidentals for picking up, hauling, and transporting approximately 5,000 cubic yards of leaves collected and staged by the Village Public Works Department. Each vacuum machine load holds 30 cubic yards. Services commence the week of December 7, 2026, and must complete by January 8, 2027. Normal operating hours are Monday through Friday, 7:00 a.m. to 3:00 p.m.; the contractor must provide 24-hour response for emergency requests. The contractor is responsible for obtaining all required permits and must comply with the Illinois Prevailing Wage Act, submitting certified payroll records monthly to the Illinois Department of Labor.

The contract is priced per cubic yard of leaves loaded, hauled, and transported based on actual quantities. The initial term is one year with three optional one-year renewal periods at the Village's sole discretion, each contingent on appropriation of sufficient funds. The disposal site in Lemont, Illinois (approximately 12 miles from the Village) is provided at no cost.

Bidder qualifications require at least five years in business and three comparable project references completed within the past five years. Each bid must be accompanied by a bid bond, certified check, or cashier's check equal to 5% of the bid amount. The successful contractor must submit a Performance Bond and Payment Bond each equal to 100% of the contract sum. Insurance requirements include Workers' Compensation, Commercial General Liability with a $2,000,000 general aggregate limit, Automobile Liability with $1,000,000 per occurrence, and Umbrella Coverage of $2,000,000.

Bidder questions were due August 24, 2026, with an addendum released August 26, 2026. Bid opening is September 1, 2026 at 11:00 a.m. CST at Village Hall, 925 Burlington Avenue, Lisle, Illinois. Failure to substantially complete work by January 8, 2027 may result in contract cancellation and liquidated damages assessed under the Illinois Department of Transportation Standard Specifications schedule.