Lawn Care 2027

ONLY SUPPLIERS WHO CAME TO THE PREVIOUS SITE VISIT CAN BID !!!!!!!!!!!

ALABAMA FUNERAL BOARD QUICK QUOTE SMALL PURCHASE AGREEMENT - LAWN MOWING AND LANDSCAPE MAINTENANCE Goods and Nonprofessional Services | Facility-Specific Landscaping Agency Alabama Funeral Board Service Location 4276 Lomac Street, Montgomery, AL 36106 Procurement Method Quick Quote - Small Purchase Agreement Solicitation Period Minimum three (3) full business days; closing date/time to be entered in Alabama Buys 1. Summary / Supplier Information The Alabama Funeral Board intends to establish a Small Purchase agreement for lawn mowing and landscape maintenance at the facility identified above. The supplier shall furnish all labor, materials, equipment, supervision, and other items necessary to perform the services described in this Scope of Work. Small Purchase limitation. The maximum contract term will be determined at the time of award based on awarded pricing and anticipated usage. The supplier shall maintain consistency in pricing, products, services, specifications, and all contract deliverables throughout the entire term. Under no circumstances shall the cumulative value of the agreement exceed Twenty-Five Thousand Dollars ($25,000). No price increases or other modifications are permitted during the life of the agreement; a modification requires a new Quick Quote.

• Service location: 4276 Lomac Street, Montgomery, Alabama 36106.
• Area to be mowed: 4,527 square feet.
• Linear feet to be edged: 926 linear feet.
• Mandatory site visit: required. Date, time, and location must be stated in the Alabama Buys Summary field with reasonable advance notice. Attendance shall be documented.
• Minimum experience: five (5) years of commercial lawn care maintenance experience.
• References: three (3) current commercial customers served at least 12 times within the past year, including company name, contact person, and current telephone number.
• General liability insurance: minimum $1,000,000 per occurrence and $2,000,000 general aggregate; evidence of insurance required with quotation.
• Workers' compensation insurance: in accordance with Alabama law; proof required with quotation.

2. Scope of Work The award is all-or-none for the service location. The contractor shall furnish competent and skilled personnel to assure quality and performance. Workers shall wear uniforms displaying the company name. Routine Lawn Service

• On each lawn service visit, mow, edge, string trim, and blow off the property.
• Pick up litter, leaves, and debris on each visit to maintain a clean appearance.
• Edge all curbs and sidewalks with a stick edger. Edging with a string trimmer/weedeater is not acceptable.
• After service begins, coordinate with the tenant regarding service questions or property issues.

Annual Service Cycle - 38 Lawn Services Period Required Service Annual Qty. October-December Visit twice per month to mow and remove leaves. 6 January-February Visit once per month to mow and remove leaves. 2 March Lower (scalp) turf to begin spring green-up; lawn service twice. 2 April-September Provide lawn service weekly. 28 TOTAL Total lawn services per annual cycle. 38 Pruning March through September: prune all shrubs monthly on the first service date of each month (7 pruning services per annual cycle). Remove all clippings from beds and the property. Weed Maintenance March through September: spray weeds in beds and parking lots on the first service date of each month (7 weed services per annual cycle). Pine Straw Provide and install long-needle pine straw two (2) times per annual cycle, in November and May. After installation, tuck pine straw under to leave a neat edge. For the first November service under a new agreement, remove old pine straw before installing new pine straw, if applicable to site conditions. 3. Pricing and Line-Item Configuration Supplier shall quote one monthly unit price. The monthly amount shall be the same each month and shall account for the complete annual service cycle described above, including 38 lawn services and all specified pruning, weed maintenance, and pine straw requirements. For a one-year anticipated usage period, configure the solicitation as one monthly service unit price with a quantity of twelve (12). Line Description Unit Qty. Unit Price 1 Complete Lawn & Landscape Maintenance Month 12 $__________ Important: Before award, the agency must verify that the anticipated agreement value and resulting maximum term remain within the $25,000 Small Purchase threshold. The line-item setup must reflect how invoices and payments will actually be processed. 4. Invoicing The contractor shall invoice in arrears. Invoices shall correspond to the monthly service line item and the services actually required/performed during that month under the annual service cycle. 5. Mandatory Site Visit A mandatory site visit is required. Failure to attend the designated site visit will disqualify a supplier. The Alabama Buys solicitation Summary field shall provide the designated date, time, and location for all suppliers. The agency shall provide reasonable advance notice, allow sufficient time after the site visit for suppliers to prepare quotations, document attendance, and attach the attendance record to the requisition. Date / Time Friday September 18, 2026 11:00am Location 4276 Lomac Street, Montgomery, AL 36106 Agency Contact Courtney Smith | 334-242-4049 6. Supplier Response Requirements

• Quote the monthly unit price requested in the solicitation line item.
• Provide evidence of required general liability and workers' compensation insurance.
• Provide the three required current commercial customer references.
• Confirm at least five years of commercial lawn care maintenance experience.
• Attend the mandatory site visit and be recorded on the attendance record.
• Identify any exception to the Scope of Work in the quotation response.

7. Award Award should generally be made to the lowest acceptable bidder. Acceptability may include quality of services offered, conformance to specifications, suitability for the intended purpose, delivery terms or schedule, and other applicable factors stated in the solicitation. Evaluation factors shall be applied consistently to all quotations. If the lowest bidder is not selected, the Award Justification Comments shall document the factors considered, how they were applied, and the basis for selecting another bidder. 8. Alabama Buys / Quick Quote Administration

• Use the Summary field on the Info tab to state the service location, required insurance/qualifications, mandatory site visit information, and other information suppliers need to prepare an accurate quotation.
• Clearly identify the solicitation as a Small Purchase agreement.
• Attach this complete Scope of Work through the Documents tab rather than within an individual line item.
• Include the current Quick Quote boilerplate.
• Allow at least three (3) full business days for supplier responses and do not close on a weekend, State holiday, or other day State offices are closed.
• Respond to supplier questions submitted through the Discussions tab.
• For any multi-year award, process applicable requisitions for each fiscal year and monitor the agreement expiration and not-to-exceed value.

9. Agency Pre-Publication Checklist

☐ Current Quick Quote boilerplate attached/active. ☐ Summary field completed with all pertinent supplier information. ☐ Mandatory site visit date/time entered with reasonable advance notice. ☐ Solicitation response period is at least three full business days after applicable site-visit timing. ☐ Line item is configured as monthly service with anticipated quantity 12 for one annual cycle. ☐ Anticipated value and maximum possible term verified not to exceed $25,000. ☐ Scope of Work attached through Documents tab. ☐ Closing date is not a weekend, State holiday, or State-office closure day. Source note for agency use: This document restructures the Alabama Funeral Board lawn and shrub specifications to align with the Division of Procurement Small Purchase Guidelines memorandum dated August 6, 2026. The original fixed FY26 service dates and July 2025 site-visit dates are not carried forward because they predate the memorandum; current solicitation and site-visit dates must be entered before publication.