LawnCare_FY_2027.pdf
PDF 510 KB Posted
- Attached to
- Lawn Care 2027
- Solicitation number
- SRC0000035327
- Issued by
- Mobile County, Alabama
About this file
This is a Scope of Work and Quick Quote solicitation document issued by the Alabama Board of Funeral Services for lawn mowing and landscape maintenance services at their facility located at 4276 Lomac Street, Montgomery, Alabama 36106. The solicitation encompasses routine lawn care services including mowing, edging, string trimming, and debris removal on a 4,527 square-foot area with 926 linear feet to be edged. The annual service cycle requires 38 lawn services per year distributed as follows: twice monthly visits October through December, once monthly visits in January and February, twice monthly scalp mowing in March, and weekly service April through September. Additional services include monthly shrub pruning and weed maintenance from March through September (seven services each per year) and long-needle pine straw installation twice annually in November and May. A mandatory site visit was scheduled for September 18, 2026, at 10:00 AM, with attendance required and documented. The contract term is anticipated to be five years, with invoicing processed monthly based on actual services performed.
Pricing shall be quoted as a single monthly unit price that remains consistent throughout the contract term and accounts for all specified services within the annual service cycle. The line-item configuration consists of one unit priced at a monthly rate with a quantity of 12 months per year for 5 years (60 total months). The cumulative contract value cannot exceed Twenty-Five Thousand Dollars ($25,000) under the Small Purchase limitation, and no price increases or modifications are permitted during the agreement term. Qualified suppliers must demonstrate a minimum of five years of commercial lawn care maintenance experience, provide evidence of general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 general aggregate, maintain workers' compensation insurance in accordance with Alabama law, and submit three current commercial customer references representing clients served at least 12 times within the past year. All personnel performing services must wear uniforms displaying the company name.
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Text version
ALABAMA
BOARD OF FUNERAL SERVICES
4276 LOMAC STREET | MONTGOMERY, ALABAMA 36106
P.O. BOX 309522 | MONTGOMERY, ALABAMA 36130
PHONE 334.242.4049 | WWW.FSB.ALABAMA.GOV
EMAILS
FUNERAL DIVISION: INFO@FSB.ALABAMA.GOV
PRENEED DIVISION: PRENEED@FSB.ALABAMA.GOV
KAY IVEY
GOVERNOR
CHARLES PERINE
DIRECTOR
Alabama Funeral Board
4276 Lomac Street, Montgomery, AL 36106
Quick Quote - Small Purchase Agreement
1. Summary
The Alabama Funeral Board intends to establish a Small Purchase agreement for lawn mowing and landscape maintenance at the facility identified above. The supplier shall furnish all labor, materials, equipment, supervision, and other items necessary to perform the services described in this Scope of Work.
Small Purchase limitation. The maximum contract term will be determined at the time of award based on awarded pricing and anticipated usage. The supplier shall maintain consistency in pricing, products, services, specifications, and all contract deliverables throughout the entire term. Under no circumstances shall the cumulative value of the agreement exceed Twenty-Five
Thousand Dollars ($25,000). No price increases or other modifications are permitted during the life of the agreement; a modification requires a new Quick Quote.
• Service location: 4276 Lomac Street, Montgomery, Alabama 36106.
• Area to be mowed: 4,527 square feet.
• Linear feet to be edged: 926 linear feet.
• Mandatory site visit: required. Date, time, and location must be stated in the Alabama Buys
Summary field with reasonable advance notice. Attendance shall be documented.
• Minimum experience: five (5) years of commercial lawn care maintenance experience.
• References: three (3) current commercial customers served at least 12 times within the past year, including company name, contact person, and current telephone number.
• General liability insurance: minimum $1,000,000 per occurrence and $2,000,000 general aggregate; evidence of insurance required with quotation.
• Workers' compensation insurance: in accordance with Alabama law; proof required with quotation.
http://www.fsb.alabama.gov/ mailto:info@fsb.alabama.gov mailto:preneed@fsb.alabama.gov
4276 LOMAC STREET | MONTGOMERY, ALABAMA 36106
P.O. BOX 309522 | MONTGOMERY, ALABAMA 36130
PHONE 334.242.4049 | WWW.FSB.ALABAMA.GOV
EMAILS
FUNERAL DIVISION: INFO@FSB.ALABAMA.GOV
PRENEED DIVISION: PRENEED@FSB.ALABAMA.GOV
KAY IVEY
GOVERNOR
CHARLES PERINE
DIRECTOR
2. Scope of Work
The award is all-or-none for the service location. The contractor shall furnish competent and skilled personnel to assure quality and performance. Workers shall wear uniforms displaying the company name.
Routine Lawn Service
• On each lawn service visit, mow, edge, string trim, and blow off the property.
• Pick up litter, leaves, and debris on each visit to maintain a clean appearance.
• Edge all curbs and sidewalks with a stick edger. Edging with a string trimmer/weed eater is not acceptable.
• After service begins, coordinate with the tenant regarding service questions or property issues.
Annual Service Cycle - 38 Lawn Services Per Year for 5 Years Period Required Service Annual Qty.
October-December Visit twice per month to mow and remove leaves. 6
January-February Visit once per month to mow and remove leaves. 2
March Lower (scalp) turf to begin spring green-up; lawn service twice.
April-September Provide lawn service weekly. 28
Pruning March through September: prune all shrubs monthly on the first service date of each month (7 pruning services per annual cycle). Remove all clippings from beds and the property.
Weed Maintenance March through September: spray weeds in beds and parking lots on the first service date of each month
(7 weed services per annual cycle).
Pine Straw Provide and install long-needle pine straw two (2) times per annual cycle, in November and May. After installation, tuck pine straw under to leave a neat edge. For the first November service under a new agreement, remove old pine straw before installing new pine straw, if applicable to site conditions http://www.fsb.alabama.gov/
4276 LOMAC STREET | MONTGOMERY, ALABAMA 36106
P.O. BOX 309522 | MONTGOMERY, ALABAMA 36130
PHONE 334.242.4049 | WWW.FSB.ALABAMA.GOV
EMAILS
FUNERAL DIVISION: INFO@FSB.ALABAMA.GOV
PRENEED DIVISION: PRENEED@FSB.ALABAMA.GOV
KAY IVEY
GOVERNOR
CHARLES PERINE
DIRECTOR
3. Pricing and Line-Item Configuration
Supplier shall quote one monthly unit price. The monthly amount shall be the same each month and shall account for the complete annual service cycle described above, including 38 lawn services and all specified pruning, weed maintenance, and pine straw requirements. For a five-year anticipated usage period, configure the solicitation as one monthly service unit price with a quantity of twelve (12) per year for 5 years.
Line Description Unit Qty. Unit Price
Complete Lawn &
Landscape
Maintenance
Month 60 $__________
Important: Before award, the agency must verify that the anticipated agreement value and resulting maximum term remain within the $25,000 Small Purchase threshold. The line-item set-up must reflect how invoices and payments will actually be processed.
4. Invoicing
The contractor shall invoice in arrears. Invoices shall correspond to the monthly service line item and the services actually required/performed during that month under the annual service cycle.
5. Mandatory Site Visit
A mandatory site visit is required. Failure to attend the designated site visit will disqualify a supplier.
The Alabama Buys solicitation Summary field shall provide the designated date, time, and location for all suppliers. The agency shall provide reasonable advance notice, allow sufficient time after the site visit for suppliers to prepare quotations, document attendance, and attach the attendance record to the requisition.
Date / Time
Location
Agency Contact
September 18, 202610:00 AM (MUST BE SIGNED IN
AND ON TIME, OR YOU WILL NOT BE PERMITTED
INTO THE BUILDING)
4276 Lomac Street, Montgomery, AL 36106
Courtney Smith | 334-242-3588
6. Supplier Response Requirements
• Quote the monthly unit price requested in the solicitation line item.
• Provide evidence of required general liability and workers’ compensation insurance.
• Provide the three required current commercial customer references.
• Confirm with at least five years of commercial lawn care maintenance experience.
• Attend the mandatory site visit and be recorded on the attendance record.
• Identify any exception to the Scope of Work in the quotation response.
http://www.fsb.alabama.gov/
4276 LOMAC STREET | MONTGOMERY, ALABAMA 36106
P.O. BOX 309522 | MONTGOMERY, ALABAMA 36130
PHONE 334.242.4049 | WWW.FSB.ALABAMA.GOV
EMAILS
FUNERAL DIVISION: INFO@FSB.ALABAMA.GOV
PRENEED DIVISION: PRENEED@FSB.ALABAMA.GOV
KAY IVEY
GOVERNOR
CHARLES PERINE
DIRECTOR
http://www.fsb.alabama.gov/
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