Lancaster Opera House Lighting Equipment

The Town of Lancaster, Erie County, New York is requesting sealed bids for design, supply, and installation of lighting equipment at the Lancaster Opera House, 21 Central Avenue, Lancaster, New York, with bids due October 1, 2026 at 10:00 a.m. local time at the Town Clerk's office. No MWBE or DBE contracting goals apply to this procurement.

The scope consists of a complete theatrical lighting control system including lighting fixtures, controls equipment, and installation services. The work is divided into three divisions: Division A for lighting fixture procurement, Division B for lighting controls procurement, and Division C for installation on a time and material basis. A lump sum item for the lighting system includes a $10,000 contingency allowance. Project completion is required within 90 days from the effective date of the contract. Liquidated damages are set at $750 per day for each day beyond the 90-day deadline.

Only official plan holders are permitted to bid. All bidders must be registered with the New York State Department of Labor and submit proof with their bid. Bidding documents became available September 9, 2026 at 9:00 a.m. through Wm. Schutt Associates (the issuing office). Public opening and reading of bids will occur at the same time and location as the bid deadline.

Contract payment will be made monthly based on the percentage of actual work completed as agreed with the Engineer, with 5% retainage until substantial completion. All bidders must provide performance and payment bonds equal to the contract price and comprehensive insurance including workers' compensation, general liability, automobile liability, and pollution liability with minimum coverage amounts specified in the contract documents. The contract is funded wholly or partially with state funds and is subject to state policy encouraging minority and women business enterprise participation.