Laboratory Equipment Repair and Maintenance Contract Agreement

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016528) for laboratory equipment repair and maintenance services specifically for the Department of State Health Services (DSHS) South Texas Laboratory. The procurement seeks a contractor to provide comprehensive maintenance and repair for five specific pieces of laboratory equipment, including a Lancer Model #815LX Washer, two Lancer Model #LSS130 Sterilization units, and two Getinge Model #CAS30CB3 Steam Generators used for infectious waste and specimen processing. The contract requires one annual preventive maintenance, four quarterly preventive inspections, unscheduled maintenance, and 24-hour technical support, with all parts being original equipment manufacturer (OEM) and technicians certified by Getinge USA, LLC. The initial contract term is from September 1, 2025, to August 31, 2026, with options for up to four additional one-year renewals through August 31, 2030. Bidders must submit comprehensive documentation including Solicitation Affirmations, Pricing Sheets, Bidder Reference Forms, and a HUB Subcontracting Plan, with responses due by August 18, 2025, at 10:30 AM Central Time. Evaluation will be based on best value, considering both pricing and the bidder's ability to meet performance requirements and specifications.

The solicitation emphasizes participation of Historically Underutilized Businesses (HUBs), with a statewide HUB utilization goal of 26.0% for this "All-Other Services Contract". Bidders must demonstrate good faith efforts to include Texas-certified HUB vendors, including potential subcontracting, participating in a Mentor-Protege Program, and providing detailed notifications to potential HUB subcontractors. The historical spend for similar services is between $20,000 and $40,000 in fiscal year 2025, with pricing to remain firm and fixed for the contract term, potentially subject to Consumer Price Index adjustments. Contractors must meet strict compliance requirements, including certifications regarding business practices, employment conditions, and various state and federal regulatory standards. Potential bidders must have at least eight years of relevant experience and be prepared to provide comprehensive references. Non-compliance with HUB requirements or contract provisions could result in contract termination and potential debarment from state contracting for up to five years. The procurement is specifically targeted at professional service providers with expertise in laboratory equipment maintenance and repair, particularly those with certifications for Lancer and Getinge equipment.