Lab equipment preventative maintenance

The New Mexico General Services Department, Purchasing Division, on behalf of the New Mexico Department of Health, Scientific Laboratory Division, is seeking a price agreement contractor to provide annual inspection, certification, and preventative maintenance services for laboratory equipment located at 1101 Camino de Salud NE in Albuquerque. The procurement encompasses comprehensive maintenance for Biological Safety Cabinets (Class I, II A1/A2, and II B2), Fume Hoods, Glove Boxes, Laminar Flow Hoods, Polymerase Chain Reaction Hoods, Balance Enclosures, HEPA bank filters, and Biological Safety Level 3 laboratory air balancing services. All work must be performed by NSF/ANSI Standard 49 certified technicians and includes testing, HEPA filter leak testing, airflow measurements, smoke inflow and containment verification, and ground polarity checks as applicable to each equipment type. Bidders must submit pricing for five line items: annual site inspection, hourly labor rates (inclusive of travel charges), percentage discount on parts, retest fees per equipment unit, and daily travel charges for retest and repair services. A mandatory pre-bid conference is scheduled for April 9, 2026, at 10:00 AM MDT/MST at the facility, with sealed bids due by 2:00 PM on April 14, 2026, followed by formal bid opening via Microsoft Teams. The price agreement shall be for an initial two-year term with four optional biennial renewal periods, not to exceed ten years total, and may be awarded to multiple vendors. Qualified vendors must be factory-trained and currently certified NSF/ANSI Standard 49 technicians, must submit copies of valid training certificates and certifications with their bids, and must provide a completed W-9 Form signed within the current calendar year submitted electronically through the eProNM system.

The solicitation contains standard New Mexico Purchasing Division terms and conditions, including Workers' Compensation compliance, nondiscrimination requirements, and New Mexico Employee health insurance coverage requirements for qualifying contractors, with audit rights extending up to three years after final payment. While no specific set-aside designations or disadvantaged enterprise restrictions are explicitly stated in the available documents, all vendors must comply with applicable state requirements and provide evidence of market-based justification for any price increases, which are capped at 10 percent annually with price decreases required to be applied immediately to all users. No incumbent vendors or existing contractor information is identified in the solicitation materials. The contract structure allows for pricing flexibility across multiple vendors under a price agreement model, though specific budget ranges or award values are not disclosed in the available documentation. Labor pricing shall be billed separately from repair parts and additional system hardware, with any operational repairs to Biological Safety Cabinets requiring recertification upon completion as an additional deliverable requirement.