Kitchen Exhaust Hood Cleaning Services

UNC Charlotte's Auxiliary Services department is requesting bids for commercial food service exhaust hood cleaning services at the main campus and The Dubois Center in downtown Charlotte under IFB 66-27003SB, with bids due August 20, 2026 at 2:00 p.m. ET via the North Carolina Electronic Vendor Portal. All services must comply with NFPA 96 standards and applicable federal, state, and local regulations — the primary capability filter.

The scope covers cleaning of exhaust hoods, ductwork, and fans across multiple food service locations on both campuses. Work must be performed after facility closing or before cooking operations begin, with limited exceptions. UNC Charlotte reserves the right to add, remove, or modify food service locations and related equipment as operational needs change. Access panels vary by location: 8" x 12" at most sites and 7" x 16" at the Student Union Building. Vendors must provide before-and-after photographs and detailed work reports identifying any worn or broken equipment requiring repair.

Bidding is conducted on a per-visit cost basis for each location to accommodate changing operational schedules; pricing is required in Attachment A. The initial contract term is three years effective September 1, 2026, with the State holding the option to renew for up to two additional one-year terms at its discretion. Contract award is anticipated September 1, 2026.

Vendors must submit proof of NFPA 96 compliance, three customer references using the required form, a Certification of Financial Condition, and documentation of worker locations. All contractor employees must wear photo ID badges on campus. Vendors must comply with E-Verify requirements, maintain appropriate insurance coverage based on contract value, and register with the North Carolina Secretary of State before contract execution.

A non-mandatory pre-bid site visit is scheduled July 30, 2026 at 1:30 p.m. ET in Auxiliary Services Conference Room 130. Written questions are due August 4, 2026 at 2:00 p.m. ET, with responses provided by August 6, 2026.