Janitorial Services for FTW Operations

Tarrant Regional Water District (TRWD) is requesting proposals for janitorial services at Fort Worth operations under an RFP with proposals due October 14, 2026 at 2:00 p.m., with a non-mandatory pre-proposal meeting on October 1 at 10:00 a.m. and a question deadline of October 7 at 5:00 p.m.

Services cover approximately 11,462 square feet across eight locations including Glazer Gym, locker room, breakroom, two temporary buildings, and three office facilities. The scope includes routine janitorial cleaning, restroom sanitation and disinfection, locker room and shower cleaning, breakroom and kitchen cleaning, trash and recycling removal, carpet vacuuming and spot cleaning, hard-floor cleaning and maintenance, cobwebbing and dusting, HVAC return and supply grill cleaning, interior glass cleaning, high-touch surface disinfection, supply restocking, and reporting of maintenance and safety concerns. The contractor must provide all labor, supervision, equipment, tools, and transportation; TRWD supplies standard cleaning chemicals, paper products, trash can liners, soaps, and other consumable supplies. Services must be performed during TRWD-approved after-hours schedules.

Minimum qualifications include demonstrated experience providing commercial janitorial services, trained personnel and supervisory staff, commercial-grade cleaning equipment, documented cleaning procedures and quality control processes, commitment to safety and security, and a proven record of responsive communication and customer service. Pricing proposals must include a monthly rate based on the scope of work for 12 months of service.

Evaluation criteria are weighted as follows: price (50 percent), experience and qualifications (25 percent), and references (25 percent). Contractors must submit a cover letter, pricing, company experience and qualifications, three professional references, and complete all required forms including the Supplier/Subcontractor Utilization Form, References Form, Non-Collusion Affidavit, Conflict of Interest Questionnaire, compliance certifications for Texas state law on nonresident bidders and sales tax code, and Form 1295 if the contract exceeds $150,000. Insurance certificates and background checks are required from the successful offeror prior to service commencement. Contract award is anticipated for November 17, 2026.