Janitorial Services

The Valley Sanitary District (VSD) issued Request for Proposals No. 2023-RFP-010 seeking qualified janitorial services providers to service its Administration and Treatment Facilities in Indio, Riverside County, California. The procurement encompasses comprehensive janitorial services across six buildings totaling approximately 9,250 square feet, including the Administration Building, Lab Building, Operations Building, Maintenance Trailer, Old Shop Offices and Bathroom, and associated outdoor spaces. The successful proposer must provide all necessary equipment, machinery, and transportation to execute cleaning services 2-3 times weekly, including detailed work scope such as glass cleaning, surface wiping, trash removal, floor maintenance, disinfection, and restocking of supplies in offices, conference rooms, lobbies, restrooms, and lunchrooms. The contractor must develop and submit a comprehensive service execution plan detailing personnel allocation, scheduling outside business hours, and estimated completion times for each service task. Required qualifications include demonstrated experience as a professional janitorial firm, preferably with previous service delivery in Riverside County, current active janitorial contracts, documented operational history, and evidence that all employees have received appropriate safety training. The evaluation criteria emphasizes the proposer's understanding of the project scope, relevant qualifications, proposal quality, and cost competitiveness. The RFP was released August 16, 2023, with a non-mandatory pre-proposal meeting held August 24, 2023, at 9:00 AM, a proposal submission deadline of September 14, 2023, at 4:00 PM, an anticipated contract award date of October 10, 2023, and an estimated service commencement date of October 16, 2023.

The RFP documentation does not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor requirements that would limit organizational eligibility to respond. The VSD retains the flexibility to negotiate contract terms with the selected proposer or reject all proposals if deemed necessary. The district will provide restroom toiletries, soaps, chemicals, and trash can liners, while the contractor is responsible for supplying equipment such as vacuums, dusters, cleaning carts, rags, and cleaning buckets. Additionally, the RFP permits enhanced janitorial services including carpet cleaning, power washing, floor waxing, window cleaning, light fixture cleaning, and upholstery steam cleaning, which may be quoted separately and potentially contracted independently. No specific contract value, budget range, or award amount is explicitly stated in the available RFP documentation, though the scope and frequency of services across multiple facilities suggests a moderate to substantial annual contract value. The resulting Professional Services Agreement will include standard provisions requiring minimum insurance coverage of $1,000,000 per occurrence for Commercial General Liability, Automobile Liability, and Employer's Liability, plus $1,000,000 per claim for Professional Liability, with contract terms extending from the execution date through a predetermined end date with potential for automatic one-year renewals not to exceed three consecutive years.