SES Learning Management

Pinellas County, Florida is seeking proposals for a comprehensive, cloud-based Learning Management System (LMS) through RFP No. 25-0653-RFP, released on September 8, 2025, with proposals due by October 9, 2025, at 3:00 pm. The county requires a robust enterprise-level LMS to support training and compliance needs across multiple departments, with a primary focus on public safety, healthcare, and government training environments. The system must accommodate 2,500 concurrent users, provide mobile and offline learning capabilities, and support self-paced, instructor-led, and blended learning formats. Key deliverables include seamless integration with HR, ERP, and specialized platforms like ImageTrend, customizable branding, multi-tenant architecture, and advanced features such as AI-driven analytics, virtual reality support, and comprehensive assessment tools. The evaluation will be weighted across qualifications (30%), approach (40%), statement of work (20%), and compensation (10%), with a strong emphasis on vendors demonstrating experience in public safety and government LMS solutions. The initial contract term is 60 months, with options to extend for two additional 12-month periods.

Several legal requirements accompany this procurement, including mandatory affidavits related to human trafficking, common carrier transportation, and restrictions on contractors from specified foreign countries of concern. Vendors must complete forms attesting to compliance with Florida Statutes, including certifications regarding transportation of individuals and ownership structures. While specific budget ranges are not explicitly stated, the comprehensive technical requirements suggest a significant enterprise-level investment. The system must support role-based access control, single sign-on, multi-factor authentication, and comply with regulations such as GDPR and FERPA. Integration capabilities are critical, with specific requirements to connect with existing county systems like ImageTrend for Emergency Medical Services. The county has structured the pricing proposal to accommodate user licensing across different volume tiers, from 1-500 users to 2000+ users, indicating flexibility for potential vendor solutions. Notably, the procurement includes a non-competitive oversight committee review, suggesting a rigorous internal evaluation process for the selected LMS vendor.