ITRFQ0003637 Bluebeam Complete

The Ohio Department of Transportation (ODOT) is conducting a competitive solicitation (ITRFQ0003637) for the procurement of Bluebeam Complete software, specifically seeking to renew 1,250 named user licenses under a Subscription Upgrade Open License agreement. The procurement stems from a previous conversion in February 2024 where ODOT transitioned from 250 floating licenses to 1,250 named licenses at a 5:1 conversion ratio. Bidders must account for the vendor's complex pricing structure, which anticipates annual cost increases of 20-25% per renewal cycle until reaching full Bluebeam Complete pricing. The solicitation requires contractors to provide comprehensive software licensing with specific license key information under Contract Number 00447662 and Serial Number SN-0646561. The bid is due on January 15, 2026, with the opportunity originally posted on December 30, 2025, and bidders must carefully navigate the vendor's escalating cost structure when formulating their renewal proposals. Potential vendors must thoroughly review the attached Purchasing Standard Terms and Conditions document, which outlines comprehensive regulatory and compliance requirements for the procurement.

The solicitation appears to have specific compliance requirements, including an Affirmation and Disclosure Form mandating that all services be performed within the United States. Contractors must disclose their principal business location, subcontractor details, and specific service locations, with a continuing obligation to report any changes. The procurement does not explicitly mention set-aside designations for disadvantaged enterprises, but requires adherence to equal employment opportunity obligations and comprehensive insurance coverage, including $1,000,000 in commercial general liability and $5,000,000 in cyber liability insurance for information technology solutions. While a specific budget range is not definitively stated, the licensing structure suggests a potentially significant investment, with 1,250 named user licenses subject to annual price escalations. The current incumbent appears to be the existing Bluebeam software provider, with ODOT seeking to maintain and expand its current software infrastructure. Contractors must also comply with Ohio and federal regulations, demonstrate non-debarment status, and maintain a drug-free workplace to be considered eligible for the contract.