ITB - HVAC Service/Maint. /Repairs Region 5

The Alabama State Military Department is requesting bids for HVAC service, maintenance, and repairs across Region 5 facilities under ITB posted September 1, 2026, with bids due October 5, 2026 and a mandatory pre-bid conference on September 15, 2026 at 10:00 a.m. at 1720 Congressman W.L. Dickinson Drive, Montgomery, Alabama 36109. Attendance at the pre-bid conference is mandatory; bidders who do not sign in will be automatically rejected.

The scope covers routine HVAC maintenance and minor repairs only, explicitly excluding new unit installations, system replacements, major renovations exceeding $15,000, new construction, and work requiring structural modifications such as sheetrock removal or concrete breaking. The scope applies to Region 5 military installations including Bates Field, Birmingham AFRC facilities, Oxford Armory, Tuskegee Armory, and other facilities detailed in the provided equipment inventory and facility list. The inventory documents over 400 HVAC components across multiple locations, with equipment from manufacturers including Trane, Carrier, Mitsubishi, and Lochinvar, spanning installation dates from 1971 to 2024.

Bidders must hold Alabama Board of Heating, Air Conditioning and Refrigeration Contractors certification and Alabama Plumbers and Gas Fitters Examining Board Master Gas Fitter certification. Insurance requirements are $1,000,000 automobile liability, $1,000,000 general liability, and $3,000,000 excess umbrella liability. Bidders must document a minimum of two commercial references with five years of experience on similar facility systems and submit percentage discounts for repair parts in the Alabamabuys item grid.

The contract runs for an initial 12-month term with four optional 12-month renewal periods, contingent on written approval from both parties at least 30 days before each expiration. Award will be made to the lowest responsible bidder on an all-or-none basis. Questions must be submitted by September 24, 2026 at 5:00 p.m. Central Time through the Alabamabuys portal. The State pays 30 days in arrears upon invoice receipt. Price escalations may be considered if justified with documentation, not to exceed industry-specific price indices or CPI increases.