SMD Pre-Bid_Conference.pdf

This document is a mandatory pre-bid conference notice for the State Military Department of Alabama, Region 5, related to an HVAC Service, Maintenance, and Repairs solicitation. The pre-bid conference is scheduled for September 15, 2026, at 10:00 AM at the Army National Guard JFHQ located at 1720 Congressman W.L. Dickinson Drive, Montgomery, Alabama 36109. Attendance at this mandatory pre-bid conference is required for all vendors intending to submit bids, and only vendors who sign in at the conference will be permitted to bid on this Invitation to Bid (ITB). Vendors are expected to come prepared to ask questions regarding the ITB requirements, requested services, and specifications. Failure to attend the mandatory pre-bid conference or failure to sign in will result in automatic rejection of any submitted bid.

Only procedural questions will be accepted outside of the pre-bid conference; all substantive questions related to the ITB services, specifications, and requirements must be raised during the mandatory conference. The State reserves the right to solicit additional quotes and conduct additional site visits if no responsive and responsible supplier attends the required site visit, as deemed necessary to complete the award process in compliance with all other solicitation requirements. No pricing information, set-asides, incumbent details, or funding sources are specified in this notice document.