ITB - HVAC Service/Maint. /Repairs Region 4

The Alabama State Military Department is requesting bids on HVAC maintenance, repair, and service for Region 4 facilities under ITB with bids due October 5, 2026, and a mandatory pre-bid conference on September 15, 2026, at 10:00 a.m. at 1720 Congressman W.L. Dickinson Drive, Montgomery, Alabama 36109. Attendance and sign-in at the mandatory pre-bid conference is a prerequisite for bid eligibility; vendors who do not attend will be automatically rejected.

Bidders must hold certification from the State of Alabama Board of Heating, Air Conditioning and Refrigeration Contractors and Master Gas Fitter certification from the Alabama Plumbers and Gas Fitters Examining Board. The scope covers minor HVAC repairs and maintenance including component replacements, thermostat repairs, drain-line clearing, ductwork repairs, belt replacements, and small refrigerant-leak repairs across five primary Region 4 facilities (Bates Field in Mobile, Birmingham AASF-02, Aubrey G. Hicks Armory in Oxford, Benjamin O. Davis Armory in Tuskegee, and Birmingham AFRC). Equipment encompasses over 400 components across boilers, chillers, air-handling units, rooftop units, cooling towers, and heat-pump systems. The contract explicitly excludes new unit installations, complete system replacements, structural modifications, and work exceeding $15,000.

The initial contract term is 12 months with four optional 12-month renewals, contingent on written approval 30 days before each expiration. Insurance requirements include $1 million liability, $1 million automobile liability, $1 million general liability, and $3 million excess umbrella liability, with the State of Alabama named as certificate holder. Bidders must demonstrate minimum five years' experience with chiller systems, cooling towers, and water-source heat-pump systems for similar facilities and provide two commercial references. Award will be made on an all-or-none basis to the lowest responsible bidder. Questions are due September 24, 2026, at 5:00 p.m. Central Time. Payment terms are net 30 days in arrears. Price escalations require documented justification tied to industry or Consumer Price Index increases.