ITB - Fluid Delivery System

The City of Knoxville is seeking sealed bids for a comprehensive Fluid Delivery System to be installed across three Fleet Services maintenance shops: Heavy Equipment Shop, Fire Shop, and Light Equipment Shop. The procurement involves acquiring one new, unused, turn-key ready system designed for inventory control and fluid management, similar to a Balcrank NEX-U model. The system will control dispensing and recording of non-fuel bulk fluids, with requirements for specific fluid types and reel configurations at each location. Bids will be received until 11:00:00 a.m. Eastern Time on May 2, 2025, in Room 667-674 of the City County Building at 400 Main Street, Knoxville, Tennessee. Bidders must complete a comprehensive specification table indicating compliance with all requirements, with potential disqualification for incomplete submissions. The successful vendor will be responsible for full installation, on-site support, and personnel training, with local service representation required. Evaluation will focus on technical specifications, compliance with detailed requirements, and the ability to provide a fully functional fluid management system.

The City of Knoxville has established strong diversity goals for this procurement, actively encouraging participation from Diversity Business Enterprises (DBEs). Specific diversity targets include 4.3% minority-owned businesses, 10.3% woman-owned businesses, and 34.8% small businesses. While no specific budget range is explicitly stated, the procurement includes provisions for comprehensive documentation, with all freight, delivery, and assembly charges to be incorporated into the bid price. The contract requires the vendor to provide local service support, a comprehensive warranty, and complete system documentation. The procurement is designed to enhance fluid management efficiency across municipal maintenance facilities, with a focus on precise inventory control and reporting capabilities. Potential bidders should carefully review the detailed specifications and be prepared to demonstrate full compliance with the technical and operational requirements outlined in the Invitation to Bid.