Irrigation and Grounds Maintenance - Services and Repairs

The City of Fort Worth is soliciting proposals for irrigation and grounds maintenance services and repairs for its Park and Recreation Department on an as-needed basis under RFP 26-0250, with proposals due September 24, 2026. The City has established a 30% Small Business participation goal, and vendors must submit Small Business Utilization Forms and current certifications.

The scope encompasses three primary service categories: mechanical irrigation systems (wet wells, pumps, motors); pond services (fountains, aeration systems); and related maintenance activities including backflow preventors. Vendors must demonstrate a minimum of three years of experience in each category they propose to bid on. Proposals must include an equipment list, at least three similar projects completed within the past ten years, and reference letters from two or more clients. Service requirements mandate scheduled service dates within three days of request and emergency technician deployment within forty-eight hours. Workmanship warranties require a minimum of ninety days for repairs and one year for installations, with all manufacturer warranties provided to the City.

The City anticipates an annual spend of approximately $800,000 across all categories and vendors. Pricing shall be submitted exclusively through Bid Table BT-39OZ with labor rates quoted per technician per hour; no separate trip fees, truck fees, or fuel surcharges outside the bid table will be reimbursed. All awarded vendors must maintain current licenses, permits, and certifications required to perform the services.

Evaluation uses a best-value framework with points awarded for Small Business utilization (up to 20 points), technical experience and qualifications (25 points), service capabilities (25 points), references (15 points), and cost (15 points). Proposals scoring below 50% on non-price factors will not be considered. The City reserves the right to request Best and Final Offers and conduct negotiations with qualified proposers.