Irrigation and Grounds Maintenance - Parts and Materials

The City of Fort Worth is soliciting proposals for parts and materials to support irrigation and grounds maintenance for the Park and Recreation and Aviation Departments on an as-needed basis under RFP 26-0251, with proposals due September 24, 2026.

The scope encompasses three primary categories: plants, seed, and sod installation; organic matter, inorganics/minerals, and soil conditioners; and golf specialty sod and inorganics/minerals. Proposers must demonstrate a minimum of three years' experience in grounds maintenance and irrigation parts and materials provision. Preference is given to vendors offering multiple categories and experience supporting municipal governments, parks systems, golf courses, or large-scale operations. All awarded vendors must maintain required licenses, permits, and certifications throughout the contract term. Products must comply with ANSI Z60.1 for plants, Texas Seed Law for seeds, and USGA certifications for golf course materials. Sod installation services require field operations supervisor approval, with vendor responsibility for replacement of defective plants within 48 hours and remediation of weeds within 30 days at no cost to the City.

Pricing submissions must include delivery fees structured by vehicle type (flatbed trucks, 10 cubic yard trucks, and 20 cubic yard trucks) across four distance tiers (0–10 miles, 11–20 miles, 21–35 miles, and 36–50 miles). Fuel surcharge calculations are permitted based on Department of Energy diesel averages using a base price of $1.25 at 6.5 miles per gallon, adjusted weekly if necessary. The anticipated annual spend across all categories and vendors is $2.7 million. The RFP consolidates multiple existing agreements into a single procurement to streamline administration and establish multiple contracts with qualified vendors.