IRP ENV 5B SPECIAL WINDOW ENVELOPE

The State of Michigan's Department of Technology, Management & Budget (DTMB) is seeking a qualified vendor to produce 2,000 specialized 9 x 12 window envelopes for the International Registration Plan (IRP) Unit. The procurement requires precise technical specifications, including 28# white catalog text paper, black ink on one side, and a latex flap with a specific 4" x 2" window area. Vendors must submit a comprehensive quote letter, detailed PDF proof, and a physical sample of the envelope to be considered. The bid will be evaluated based on best price and value, with the understanding that the lowest bidder may not automatically receive the contract if they cannot demonstrate full compliance with specifications. The solicitation is open from September 9, 2025, with proposals due by September 12, 2025. Prequalification is mandatory, and vendors must meet strict documentation and production quality standards. Failure to provide complete documentation will result in immediate disqualification from the bidding process.

This procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documents. Vendors must be registered with the State of Michigan, capable of electronic fund transfer (EFT) payments, and pre-qualified with the Print & Mail Management (PMM) division. While no specific award value is directly stated, the initial order is for 2,000 envelopes, with potential for future orders. Delivery is restricted to the General Services Building dock in Lansing, Michigan, with specific receiving hours from 8:00 am to 3:30 pm, Monday through Friday. Vendors must comply with detailed shipping, packaging, and documentation guidelines, including providing electronic files in source software and PDF formats. Invoices must be submitted electronically to Printing Services and entered into the VSS system. The contract terms include provisions for quality control, with the state reserving the right to reject non-conforming goods and requiring vendors to maintain strict adherence to specifications.