Invitation to Bid-Ammunition

The City of Urbana, located in Champaign County, Illinois, is conducting an Invitation to Bid (ITB) for the procurement of ammunition for the Urbana Police Department. The solicitation seeks factory new ammunition rounds across multiple calibers, specifically .380acp (95 grain FMJ), 38 special (130 or 158 grain FMJ), 9mm (147 grain FMJ), and 5.56mm (55 or 62 grain FMJ). Vendors must demonstrate the capability to fulfill orders with in-stock ammunition within 15-30 days and provide detailed pricing per 1,000 rounds, including shipping and delivery costs. The bid requires comprehensive administrative documentation, including a W-9, Vendor Representations and Additional Duties (VRAD) form, and an Equal Employment Opportunity (EEO) Workforce Statistics Form. Bids are due by 5:00 pm on August 9, 2024, through the procurement portal at https://procurement.opengov.com/portal/urbanaillinois/projects/107584. The city will evaluate bids based on identifying the lowest responsive and responsible bidder, reserving the right to request additional vendor qualifications.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must confirm compliance with legal and ethical requirements, including not being barred from state or local government contracting and adhering to employment discrimination prohibitions. While specific budget ranges are not detailed in the documentation, the procurement suggests a standard municipal ammunition procurement process with potential for ongoing supply. Bidders must demonstrate substantial compliance with technical specifications, workplace policies, and ethical standards. The contract appears designed to establish a flexible ammunition supply arrangement for the Urbana Police Department, with the potential for future recurring purchases based on the city's operational requirements and the successful vendor's performance.