Intent to sole source - tencarva machine

The South Carolina Department of Corrections issued a sole source procurement solicitation (5400018255) for Tencarva Machine, targeting specific machine-related services or equipment for correctional facilities. The solicitation was originally posted on July 12, 2019, with responses due by August 2, 2019, at 10:00 a.m. and an anticipated award posting date of August 8, 2019 (which was subsequently extended to August 13, 2019). Vendors were required to submit sealed offers either physically to the SC Department of Corrections Purchasing Branch at 4420 Broad River Road, Columbia, SC 29210, or electronically to purchasing@doc.sc.gov with "SOLE SOURCE" in the subject line. All interested vendors were instructed to complete three pages of the Intent to Sole Source form and provide a signed cover page committing to keep their offer open for a minimum of thirty calendar days after the opening date. Vendors were also advised to register for a State Vendor Number through www.procurement.sc.gov and provide comprehensive contact address information.

The procurement appeared to have an in-state vendor preference under South Carolina Code Section 11-35-1524, which could provide advantages to local businesses. No specific set-aside designations for disadvantaged enterprises were explicitly detailed in the documents. While the solicitation mentioned Tencarva Machine as the sole source recipient, no specific contract value or budget range was disclosed in the available documentation. Vendors were required to register with the state's procurement system and provide comprehensive contact information, including home office, notice, payment, and order addresses. The solicitation included standard protest procedures, allowing interested parties to submit a notice of intent to protest within seven business days of the posting date and formal protests within fifteen days, to be submitted to the Chief Procurement Officer at the Materials Management Office in Columbia, South Carolina. No pre-bid conference or site visit was mandated for this procurement.