INTENT TO SOLE SOURCE -SOFTDOCS, INC

Midlands Technical College (MTC) has issued an Intent to Sole Source procurement for document imaging system maintenance services from Softdocs, Inc. The procurement specifically covers annual maintenance for the Etrieve software, Doc-e-Serve software, and folder/sealer equipment. MTC has been utilizing these document management systems since 2004 to manage electronic document imaging across all functional areas, with complex interfaces already established with the college's Ellucian Colleague system. The procurement involves specialized software maintenance that requires intricate customized programming and data integration. Vendors interested in competing for this requirement must contact Rina Drescher via email at drescherr@midlandstech.edu by 11:00 a.m. on July 6, 2023, though the college reserves the right to solicit proposals and does not guarantee that responding vendors will receive a request to submit an offer.

Softdocs, Inc., located at 920 Hemlock Drive in Columbia, SC 29201, is the incumbent vendor and proposed sole source provider. The estimated cost for this procurement is $48,600, covering the annual maintenance of the existing document imaging infrastructure. The college has determined that replacing the current system would require significant operational disruption and system redesign, making Softdocs, Inc. the most practical vendor. No specific set-aside designations or restrictions on responding organizations were mentioned in the procurement documentation. The existing technology infrastructure includes complex interfaces with the Ellucian Colleague system, which have been developed and maintained by Softdocs, Inc. since 2004. The procurement notice explicitly seeks to determine the availability of vendors capable of providing identical or equivalent software system services, though the current vendor appears to be uniquely positioned to continue providing these specialized services.