Intent to Sole Source.pdf
PDF 104 KB Posted
- Attached to
- INTENT TO SOLE SOURCE -SOFTDOCS, INC State and local contract opportunity
- Solicitation number
- 5400025557
- Issued by
- Richland County, South Carolina
About this file
This is an Intent to Sole Source procurement document issued by Midlands Technical College (MTC), a state institution in South Carolina. MTC intends to procure document imaging system maintenance services from Softdocs, Inc., specifically annual maintenance for the Etrieve software, Doc-e-Serve software, and folder/sealer equipment. The college has utilized these systems since 2004 to manage electronic document imaging across all functional areas and has implemented complex interfaces with its Ellucian Colleague system involving customized programming and data integration. The notice was posted on June 27, 2023, with vendors able to express interest in competing for this requirement by contacting Rina Drescher via email at drescherr@midlandstech.edu by 11:00 a.m. on July 6, 2023. MTC reserves the right to solicit proposals and does not guarantee that responding vendors will receive a request to submit an offer.
The estimated cost to the college for this sole source procurement is $48,600. Softdocs, Inc., located at 920 Hemlock Drive, Columbia, SC 29201, is the proposed vendor. The notice explicitly states that its purpose is to determine the availability of vendors capable of providing the exact, same, or identical requested software system. As the incumbent vendor since 2004, Softdocs, Inc. has provided the specialized document imaging and management infrastructure upon which MTC's operations depend, making replacement with alternative systems impractical without significant operational disruption and system redesign.
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Text version
STATE OF SOUTH CAROLINA
MIDLANDS TECHNICAL COLLEGE
PROCUREMENT DEPARTMENT
1260 LEXINGTON DRIVE
WEST COLUMBIA, SC 29170
INTENT TO SOLE SOURCE
Posting Date: June 27, 2023
TITLE: Sole Source Procurement Rfx Number: 5400025557
PURPOSE: It is the intent of Midlands Technical College (MTC) to issue a Sole Source Procurement with Softdocs, Inc
PROPOSED VENDOR: Softdocs, Inc – 920 Hemlock Drive, Columbia, SC 29201
DESCRIPTION OF THE PRODUCT: Document Imaging System Etrieve Annual Maintenance, Annual Maintenance for Doc e Serve and Annual Maintenance for folder/sealer.
Interfacing with Ellucian Colleague, MTC uses the Doc-e-Serve and Etrieve software applications and associated components and hardware provided by Softdocs, Inc. to provide electronic document imaging and management throughout all functional areas of the College and has implemented complex interfaces involving customized programming and data integration.
Doc-e-Serve and Etrieve Software was initially procured, by the College, through a formal public bidding process. The College has utilized the services of Softdocs (formerly AIG Technology) since 2004.
ESTIMATED COST TO THE COLLEGE: $ 48,600
*** IMPORTANT***
THIS NOTICE OF INTENT TO SOLE SOURCE IS TO DETERMINE THE AVAILABILITY OF VENDORS
ABLE TO PROVIDE THE EXACT/SAME/IDENTICAL REQUESTED SOFTWARE SYSTEM.
SUBMIT BY:
Vendors that believe they can compete for this requirement should contact Rina Drescher, via email, at drescherr@midlandstech.edu by 11:00 a.m. on July 06, 2023.
We do not guarantee that vendors responding to this notice will be rendered a request to submit an offer for this procurement.
In addition, we do not guarantee that any solicitation will occur for this procurement, but reserve the right to solicit proposals now and in the future.
File details come from the government source that posted it. Updated .