Informal dispute resolution process

The West Virginia Department of Administration, Purchasing Division is soliciting bids under CRFQ FLC2700000001 for an informal dispute resolution process, with bids due October 15, 2026 at 1:30 p.m. ET (bid opening) and questions due by an unspecified deadline prior to opening.

Small business, women-owned business, and minority-owned business vendors, as well as non-resident vendors, may request applicable preferences in accordance with West Virginia Code 5A-3-37. No pre-bid meeting will be held.

Vendors must submit written questions to the Purchasing Division at 2019 Washington Street, East Charleston, WV 25305 by fax at (304) 558-3970 or email by the question deadline. Bids may be submitted electronically through wvOASIS, in paper form, or by facsimile to the Purchasing Division on or before October 5, 2026 at 10:00 a.m. ET. All bids must include a signature and required envelope or cover sheet information. Vendors must acknowledge receipt of all addenda by completing an Addendum Acknowledgement Form and submitting it with their bid. Bid information must be typed or electronically entered to prevent errors and potential disqualification. Any alternate models or brands proposed must be identified with supporting manufacturer specifications and documentation demonstrating equality to specified items.

Prior to contract award, the successful vendor must be properly registered with the West Virginia Purchasing Division and pay the $125 registration fee if applicable. The state reserves the right to reject any bid as non-responsible, waive minor irregularities, and accept or reject bids in whole or in part. Unit prices prevail in cases of bid discrepancies. All electronic file submissions must be immediately accessible and viewable without encryption or password protection at bid opening. Vendors are prohibited from communicating with state personnel regarding the solicitation outside the Purchasing Division without prior approval.