IFB159569- NOVA Hourly Tree Trimming

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) #159569 for hourly tree trimming services in the Northern Virginia District, specifically targeting the Burke and Chantilly/Clifton Area Headquarters within Fairfax County and Chatham Town. The procurement seeks a contractor to provide comprehensive tree maintenance services, including tree trimming, brush and small tree removal, and unplanned/on-call work. Contractors must deploy a minimum of one five-person crew equipped with specific equipment such as a 50-ft bucket truck, brush chipper, and chip-box dump truck. Key qualifications include employing an ISA Certified Arborist and maintaining VDOT Flagging Certification. The bid requires detailed documentation of equipment inventory, contractor experience, and at least three professional references. An optional pre-bid conference will be held virtually on March 10, 2025, at 10:00 AM EST, with bids due by March 20, 2025, at 10:00 AM EST. The contract will have an initial one-year term with four potential consecutive one-year renewals, and evaluation will be conducted on a grand total basis to identify the lowest responsive and responsible bidder.

The procurement strongly encourages small business participation, with a Commonwealth goal of over 42% of purchases from small businesses. Bidders must submit a Small Business Subcontracting Plan unless they are already certified as a small business by the Department of Small Business and Supplier Diversity (DSBSD). The bid package includes specific provisions for environmental considerations, such as tree removal time restrictions to protect bat species between April 15 and September 15 in Northern Virginia. Contractors must adhere to strict lane closure restrictions for different road types and times and undergo equipment inspection prior to award. While no specific budget range is explicitly stated, the comprehensive requirements suggest a substantial contract value. Potential bidders must provide evidence of State Corporation Commission registration, demonstrate compliance with contractor license requirements, and disclose any equipment currently committed to other VDOT or non-VDOT contracts. The procurement aims to select a vendor capable of providing flexible, high-quality tree maintenance services with minimal disruption to local infrastructure and environmental systems.