159569 Required Documents.pdf

Administrative Services/Procurement-Attachment A

State Corporation Commission Form

Failure to complete and return this attachment may result in your bid being deemed NON-RESPONSIVE.

IFB #:

Virginia State Corporation Commission (SCC) registration information.

The bidder:

is a corporation or other business entity with the following SCC identification number: ____________

-OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles

13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

SBSP-IFB PIM-40

ATTACHMENT _____

Small Business Subcontracting Plan

IFB # ____________

It is the goal of the Commonwealth that over 42% of its purchases be made from small businesses. All potential bidders are required to include this document with their bid response in order to be considered responsive.

Small Business: "Small business (including micro)” means a business which holds a certification as such by the Virginia Department of Small Business and Supplier Diversity (DSBSD) on the due date for bids.

This shall also include DSBSD-certified women- owned and minority-owned businesses and businesses with DSBSD service disabled veteran owned status when they also hold a DSBSD certification as a small business on the bid due date. Currently, DSBSD offers small business certification and micro business designation to firms that qualify.

Certification applications are available through DSBSD online at www.SBSD.virginia.gov (Customer Service).

Bidder Name:

Preparer Name: Date:

Who will be doing the work: □ I plan to use subcontractors □ I plan to complete all work

Instructions A. If you are certified by the DSBSD as a micro/small business, complete only Section A of this form.

B. If you are not a DSBSD-certified small business, complete Section B of this form. For the bid to be considered and the bidder to be declared responsive, the bidder shall identify the portions of the contract that will be subcontracted to DSBSD-certified small business for the initial contract period in relation to the bidder’s total price for the initial contract period in Section B.

Section A If your firm is certified by the DSBSD provide your certification number and the date of certification.

Certification number: Certification Date:

Section B If the “I plan to use subcontractors box is checked,” populate the requested information below, per subcontractor to show your firm's plans for utilization of DSBSD-certified small businesses in the performance of this contract for the initial contract period in relation to the bidder’s total price for the initial contract period. Certified small businesses include but are not limited to DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service disabled veteran-owned status that have also received the DSBSD small business certification. Include plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers, etc. It is important to note that these proposed participation will be incorporated into the subsequent contract and will be a requirement of the contract. Failure to obtain the proposed participation percentages may result in breach of the contract.

B

SBSP-IFB PIM-40

B. Plans for Utilization of DSBSD-Certified Small Businesses for this Procurement

Subcontract #1

Company Name: SBSD Cert #:

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Value % (Initial Term): Contact Address:

Description of Work:

Subcontract #2

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #3

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #4

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #5

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Administrative Services/Procurement NOVA Hourly Tree Trimming

IFB #159569

ATTACHMENT-C

VENDOR QUALIFICATION / EQUIPMENT INVENTORY

CERTIFICATION (ASD-08)

All bidders responding to this IFB are required to complete equipment information for each piece of equipment listed in question #4.

Failure to complete this attachment may render the bid non-responsive.

1. Name of Business: _____________________________________________________________

2. Name of Owner or Chief Executive Officer: __________________________ Telephone Number: _________________

3. How many years has the firm been in the business of performing the services called for in this IFB? _________

4. All equipment that will require inspection by VDOT prior to Notice of Award is listed below.

In Column 1 place an “O” beside each piece of owned equipment. Place N/A in any block

(YEAR/MAKE/MODEL/CAPACITY/ID#/VIN) that does not apply for owned equipment In Column 1 place an “R” beside each piece of equipment that will be rented/leased or sub-contracted In Column 1 place a “P” beside each piece of equipment that is to be purchased.

For rented, subcontracted or purchased equipment, no detail (Year/Make/Model/Capacity/ID#VIN) is required at time of bid submission.

See #5 for rented/leased, sub-contracted or purchased equipment requirements.

VDOT may inspect any equipment used in the performance of this contract at any time during the performance of this contract. Any substitutes for equipment listed below must be inspected and approved prior to being used in performance of this contract.

“O” “R” “P” DESCRIPTION YEAR MAKE MODEL CAPACITY ID #/VIN

Bucket Truck Chipper Truck

TMA

TM-Message Board Rumble Strips

5. Rented, leased equipment: Prior to Notice of Intent to Award VDOT shall require the bidder to provide a letter from the applicable entity on company letterhead stating the type of equipment with detailed equipment description and availability for the duration of the contract period, for any equipment intended for use to perform services of this IFB. This letter must be provided to the Contract Officer within two (2) business days of request or the bidder will be deemed non-responsive.

IFB #159569

Sub-Contracted equipment: Prior to Notice of Intent to Award VDOT shall require the bidder to complete the sub-contracting form identifying the company they intend to use for sub-contracting and listing of the equipment. This form must be provided to the Contract Officer within two (2) business days of request or the bidder will be deemed non-responsive.

Future equipment purchase: Prior to Notice of Intent to Award, VDOT shall require the bidder to provide proof of purchase with detailed equipment description and confirmed delivery date for any equipment intended for use to perform services of this IFB.

This proof of purchase must be provided to the Contract Officer within two (2) business days of request or the bidder will be deemed non-responsive. All purchased equipment must be available by date of award.

6. Is any of the equipment listed above currently committed on any other contract (VDOT / non VDOT) contracts? ___Yes____ No

If yes, identify which equipment (year, make, model, ID/VIN), where the equipment is committed, contract number(s), name the party to the contract and location.

SUBCONTRACTOR APPROVAL REQUEST

No portion of the work (including equipment) shall be subcontracted to another firm or individual without prior written consent of Virginia Department of Transportation (herein referred to as VDOT). In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish VDOT with the names, qualifications, and experience of their proposed subcontractors for agency approval. The primary contractor shall, however, remain fully liable and responsible for the work performed by its subcontractor(s) and shall assure compliance with all requirements of the contract. No subcontractor will be allowed to start work until VDOT has received a copy of the subcontractor’s Certificate of Insurance with the appropriate liability coverage. Certificate of Insurance should be sent to: Virginia Department of Transportation; 1401

East Broad Street; Richmond, Virginia 23219.

List proposed subcontractor(s), including name, address, contact person, and type of work to be performed under this contract below.

FIRM (OR INDIVIDUAL’S)

NAME & ADDRESS

CONTACT PERSON AND

PHONE NUMBER

TYPE OF WORK TO BE

PERFORMED

TYPE OF EQUIPMENT PROPOSED SUBCONTRACTOR WILL PROVIDE

QUALIFICATIONS / EXPERIENCE LEVEL OF PROPOSED SUBCONTRACTOR

Please Indicate which above proposed subcontractors are certified (with DMBE) as Small, Women Owned or Minority Businesses.

Certification Number(s):

FOR VDOT USE ONLY:

The proposed subcontractor(s) listed above is/are approved and accepted under the terms and conditions of the contract requirements herein.

Signature of Authorized VDOT Representative Date Telephone Number

Attachment D

IFB# ____________________

NORMAL AND EMERGENCY TELEPHONE NUMBERS

Contact Person’s Name

Cellular Telephone Number

Email Address

Normal Work Hours – Telephone Number

After Work Hours – Telephone Number

Contact Person’s Name

Cellular Telephone Number

Email Address

Normal Work Hours – Telephone Number

After Work Hours – Telephone Number

Contact Person’s Name

Cellular Telephone Number

Email Address

Normal Work Hours – Telephone Number

After Work Hours – Telephone Number

Contact Person’s Name

Cellular Telephone Number

Email Address

Normal Work Hours – Telephone Number

After Work Hours – Telephone Number

Attachment E

Administrative Services Division/Procurement

IFB #:

REFERENCES

Bidders should provide a list of at least 3 references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person, the email, and the telephone/fax number.

FIRM’S NAME AND ADDRESS CONTACT PERSON EMAIL ADDRESS TELEPHONE / FAX #

Attachment F

ATTACHMENT G

VIRGINIA CODE RED OZONE DAYS

Solicitation # ___________

The contactor shall suspend the use of gasoline and diesel tractors, powered mowers, weed eaters, wood chippers, chainsaws, sprayer rigs and other similar field/yard maintenance equipment in ozone non-attainment or maintenance areas on predicted “code red ozone days”. The ozone season in Virginia is from May through September. The number of “code red ozone days” varies, but typically does not exceed ten (10) per season. The following counties are subject to this provision:

Commonwealth of Virginia Ozone Nonattainment, Maintenance, and Early Action Compact Areas

Ozone Nonattainment Area: An area that exceeds the Environmental Protection Agency’s (EPA) National Ambient Air Quality Standards (NAAQS) for ozone.

Ozone Maintenance Area: An area that that has previously exceeded the EPA NAAQS for ozone, but has since come back into compliance and has adopted an ozone maintenance plan.

Ozone Early Action Compact Area: An area that has previously exceeded the EPA NAAQS for ozone, but voluntarily opted-in to the Early Action Compact program to avoid an official ozone nonattainment designation.

Table 1. Jurisdictions by VDOT District located in either an Ozone Nonattainment, Maintenance, or Early Action

Compact area.

* 8-hour ozone Early Action Compact Area

DISTRICT

Northern Virginia Fredericksburg Staunton Hampton

Roads Richmond Salem

JU

R

IS

D

IC

T

IO

N

Alexandria Arlington Fairfax (County & City) Falls Church Loudoun Manassas Manassas Park Prince William

Fredericksburg Spotsylvania Stafford Gloucester

Frederick* Winchester*

Chesapeake Hampton Isle of Wight James City Newport News Norfolk Poquoson Portsmouth Suffolk Virginia Beach Williamsburg York

Charles City Chesterfield Colonial Heights Hanover Henrico Hopewell Petersburg Prince George Richmond

Botetourt* Roanoke (County & City)* Salem* Vinton*

ATTACHMENT-H

VIRGINIA DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION FOR

TREE REMOVAL TIME OF YEAR RESTRICTION

(Protection of Bats)

A. Background

This project is in an environmentally sensitive area for bat species protected under the Endangered Species Act (16 USC 1531 et seq., hereinafter “the Act”) and the Virginia Endangered Species Act (29.1-563 et seq.).

Removal of trees greater than or equal to 3 inches diameter at breast height (dbh) may result in adverse impacts to bat species by removing roosting habitat during summer months and is prohibited during the Time of Year Restriction period.

Tree removal activities associated with this project shall conform to Section 107.01 – Laws to be Observed of the Specifications, the Act, and these specifications.

B. Requirements

1. This Special Provision applies throughout the Commonwealth of Virginia.

2. Time of Year Restriction

a. Bristol, Salem, and Staunton Districts: No trees greater than or equal to 3 inches (dbh) shall be removed from April 1 through November 15, unless otherwise allowed by the Engineer as approved by District Environmental Manager.

b. Lynchburg, Richmond, Hampton Roads, Fredericksburg, Culpeper, and Northern Virginia Districts: No trees greater than or equal to 3 inches (dbh) shall be removed from April 15 through September 15.

3. Before removing trees outside of the Time of Year Restriction, the Contractor shall notify the Engineer and District Environmental Manager of the proposed clearing limits, to determine if additional coordination will be required before the operation may proceed.

4. Notification and Cessation of Work If the Contractor does not comply with this requirement, the work may be suspended and administered in accordance with Section 108 of the Specifications.

ATTACHMENT-I

ATTACHMENT J

(Not to Scale)

Travel-way/ Road

Centerline

“Vertical Clearance – The minimum height of pruning cuts measured from the highest point of travel-way/road or otherwise identified”. Vertical clearance

(Y) shall be achieved through removal of all overhanging tree branches to achieve a clearance as specified in Attachment J.

“Horizontal Clearance (X) – The minimum parameters established for small tree and branch removal. Horizontal clearance (X) shall be achieved through the removal of all small trees and pruning trees along the horizontal plane from the point of reference to the width/depth, as identified within Attachment J.

Y

X The area contained within the “box” is where small trees and tree branches shall not be present in order for a route to be considered satisfactorily completed.

Northern Virginia District

ATTACHMENT K

CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and subcontractors is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked.

Contractor Name: _________________

License # _________________ Type ________________

Subcontractor Name: _________________________

License # _________________ Type ________________