IFB No. 445 - Liquid Polymer

The Rivanna Water & Sewer Authority is requesting bids for liquid polymer for dewatering and thickening operations at the Moores Creek Advanced Water Resource Recovery Facility under IFB No. 445, with sealed bids due July 30, 2026 at 3:00 p.m. and mandatory performance testing scheduled for July 16–24, 2026.

Bidders must contact Wastewater Operations Manager Brian Haney at (434) 977-2970, ext. 112 to schedule performance testing, which is a prerequisite for evaluation. The scope requires submission of performance data including liquid polymer dosage in gallons, suspended solids concentration from press filtrate, gallons per hour of sludge treated, percentage solids of sludge cake, and cost per dry ton of solids. Pricing is quoted on a per-gallon basis and evaluated based on cost per dry ton as determined by performance testing results. Delivery must be made in bulk by tank truck to 695 Moores Creek Lane, Charlottesville, Virginia, with truck height restricted to a maximum of 12 feet; delivery is F.O.B. Destination with freight prepaid and no additional fuel surcharges permitted unless specified in the bid.

The contract term runs from August 1, 2026 through July 31, 2027, with options to renew for up to four additional one-year terms for a total potential period of five years. The estimated annual requirement is approximately 11 dry metric tons of sludge cake. Award is made to the lowest responsive and responsible bidder. The contractor must maintain workers' compensation and liability insurance with the Authority listed as additional insured, hold a valid Class A Commercial Driver's License with appropriate endorsements, and provide a current Safety Data Sheet and certificate of analysis for the chemical product. The Authority reserves the right to test each shipment and reject any that do not comply with specifications, with all rejection costs and replacement responsibility borne by the supplier. Questions are due June 25, 2026.