IFB 445 - Liquid Polymer Bid Package_v2.pdf

RIVANNA WATER & SEWER AUTHORITY

Charlottesville, Virginia

INVITATION FOR BID (IFB)

FOR

LIQUID POLYMER

IFB# 445

June 2, 2026

IFB 445 – Liquid Polymer Bid Package_v2

Rivanna Water & Sewer Authority i

Rivanna Water & Sewer Authority

INVITATION FOR BID (IFB)

Issue Date: June 2, 2026 IFB# 445

Title: Liquid Polymer

Issuing Agency: Rivanna Water & Sewer Authority Attn: Miranda Baird

695 Moores Creek Lane Charlottesville, VA 22902

Location Where Work Will Be Performed: Charlottesville, Virginia (Albemarle County)

Period of Contract: From August 1, 2026 Through July 31, 2027

Renewable: Four (4) successive one (1) year terms upon mutual agreement

Pre-Bid Meeting: No Pre-Bid Meeting

Final Date to Submit Questions: June 25, 2026

Sealed Bids Will Be Received Until: Thursday, July 30, 2026, at 3:00 PM Local Prevailing Time

DIRECT ALL INQUIRIES FOR INFORMATION TO:

TECHNICAL CONTACT PROCUREMENT CONTACT

Brian Haney Miranda Baird, VCA Wastewater Operations Manager Procurement Coordinator (Buyer) 695 Moores Creek Lane 695 Moores Creek Lane Charlottesville, VA 22902 Charlottesville, VA 22902

(434) 977-2970, ext. 112 (434) 977-2970, ext. 137 Email: bhaney@rivanna.org Email: mbaird@rivanna.org

IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF BIDS

ARE HAND DELIVERED, DELIVER TO:

Rivanna Water & Sewer Authority Administration Office Attn: Miranda Baird 695 Moores Creek Lane Charlottesville, VA 22902

(434) 977-2970, ext. 137

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

Rivanna Water & Sewer Authority ii

INVITATION FOR BID TITLE PAGE

IFB# 445 ISSUE DATE: June 2, 2026 TITLE: Liquid Polymer

In compliance with this Invitation for Bid and to all the conditions imposed herein, by signing below, Bidder:

1. Offers and agrees to furnish the goods/services in accordance with the attached signed bid;

2. Agrees that upon the Rivanna Water & Sewer Authority’s written acceptance of Bidder’s response to the Invitation to Bid, a valid and binding contract for services exists between Bidder and the Authority.

3. Agrees that the Contract Documents will consist of, and only of, the Invitation for Bid, the Rivanna Water & Sewer Authority

General Terms and Conditions for Goods and Nonprofessional Services, General Purchase Order Provisions, and the Bidder’s response to the Invitation for Bid;

4. Certifies and warrants that the individual signing on Bidder’s behalf is authorized to bind the Bidder in any and all contractual matters relating to this Invitation for Bid;

5. Certifies and warrants that neither Bidder, nor the individual signing on Bidder’s behalf, has any business or personal relationships with any other persons, including Rivanna Water & Sewer Authority employees, or companies that are in conflict with the Commonwealth of Virginia’s Conflict of Interest Act, or the Authority Standard Terms and Conditions; and

6. Certifies and warrants that the Bidder is properly licensed for providing the goods/services specified in the Invitation for Bid and has the appropriate License or Certificate and classification(s) required to perform the work included in the scope of the bid documents, prior to submitting the bid, in accordance with Title 54.1, Chapter 11 of the Code of Virginia. If Bidder shall fail to obtain the required license prior to submission of his bid, he shall be deemed to be in violation of § 54.1-1115 of the Code of Virginia (1950), as amended, and his bid will not be considered.

Sign in ink and type or print requested information.

Legal Name and Address of Firm

Date:

By:

Signature

Name:

FEI/FIN/SSN:

Please Print

Fax Number: Title:

Email Address: Telephone Number:

Please provide the following if applicable to this IFB:

Virginia Contractor License#: SCC ID #:

Bidder shall ascertain prior to submitting a response that all Addenda issued have been received and shall acknowledge receipt and inclusion of all Addenda here:

Addendum #: Date Issued: Addendum #: Date Issued:

Addendum #: Date Issued: Addendum #: Date Issued:

Addendum #: Date Issued: Addendum #: Date Issued:

Information the Bidder deems Proprietary is included in this response in the separate section of the bid identified immediately below.

THIS TITLE PAGE MUST BE SUBMITTED AS PART OF YOUR BID

IFB No. 445 – Liquid Polymer Issue Date: June 2, 2026

Table of Contents

I. BACKGROUND

II. PURPOSE

III. SPECIFICATIONS

IV. ADHERENCE TO SPECIFICATIONS

V. ESTIMATED REQUIREMENTS

VI. PERFORMANCE TESTING

VII. TEST OF MATERIALS

VIII. LEAD TIME

IX. DELIVERY IN ACCORDANCE WITH LEAD TIME

X. DELIVERY

XI. GUARANTEE & WARRANTY

XII. CONTRACT AWARD

XIII. PERIOD OF CONTRACT

XIV. PURCHASE ORDERS

XV. RESPONSIBILITIES

XVI. INSTRUCTIONS TO BIDDERS

A. Bid Preparation

B. Bid Documents

C. Bid Submission

D. Late Bids

E. Submission of Erroneous Bid

F. Acceptance or Rejection of Bids

XVII. METHOD OF SELECTION

Appendix A – Chemical Specifications and Requirements

Appendix B – Polymer Performance Testing Procedure

Appendix C – Bid Form

Appendix D – Client Reference List

Appendix E – General Terms and Conditions

Appendix F – General Purchase Order Provisions

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I. BACKGROUND

The Rivanna Water and Sewer Authority (“RWSA”, “Authority”) is a regional non-profit corporation and political subdivision of the Commonwealth chartered in 1972 under the Virginia Water and Sewer Authorities Act (1950, as amended). The RWSA owns and operates multiple water and wastewater treatment facilities and provides finished water distribution and wastewater collection services to two wholesale customers: the City of Charlottesville Public Utilities Division (the “City”) and the Albemarle County Service Authority (the “ACSA”). The City and ACSA own and operate numerous smaller water and sewer mains and provide all retail services within the RWSA service area. The City subsequently provides wholesale service to the University of Virginia.

The RWSA operates under the terms of a Service Agreement (a.k.a. The Four-Party Agreement) executed June 12, 1973, by the City of Charlottesville, Albemarle County, the Albemarle County Service Authority and the RWSA. A seven-member Board of Directors governs RWSA. The RWSA Board appoints an Executive Director who manages the RWSA operations under its direction. Pertinent financial data may be found on the RWSA’s website: www.rivannawater.org.

The RWSA operates and maintains five water supply reservoirs, six water treatment plants, four wastewater treatment plants, 14 pump stations, 10 dam facilities, and multiple administrative and support facilities.

II. PURPOSE

The Rivanna Water & Sewer Authority (Authority) is seeking bids from responsive and responsible Bidders (“Bidder”, “Supplier”) for the purchase of Liquid Polymer to be used in the dewatering and thickening operations of anaerobically digested sludge at the Moores Creek Advanced Water Resource Recovery Facility.

III. SPECIFICATIONS

The Liquid Polymer material offered must conform to the specifications, see Appendix A.

IV. ADHERENCE TO SPECIFICATIONS

Any and all deviations shall be so stated on the returned bid. Unless so stated by the Bidder, the Authority shall assume that all requirements have been met and shall hold the Bidder to each and every part of the specification.

V. ESTIMATED REQUIREMENTS

The quantities of Liquid Polymer specified in this Invitation for Bid are good faith projections of requirements and are given for the information of Bidders and for the purpose of bid evaluation.

They do not indicate the precise quantities of sludge produced. That will depend upon actual requirements during the contract period.

VI. PERFORMANCE TESTING

Bidder must complete and adhere to all specifications of the Liquid Polymer Performance Testing Procedure, see Appendix B. Performance Testing will be conducted July 16 – July 24, 2026. Interested Bidders must contact Brian Haney, Wastewater Operations Manager at (434) 977- 2970, ext. 112 to schedule testing.

Rivanna Water & Sewer Authority Page 2 of 9

Liquid Polymer is to be priced per gallon after performance trial testing runs are complete. The price per gallon will be used to determine and evaluate the total cost of Liquid Polymer per dry ton of cake/solids produced. The Bidder must submit the price per gallon along with the subsequent cost per dry ton based on the performance testing results.

Data to be submitted in addition to the cost per gallon and cost per dry ton of polymer shall include:

1. Liquid Polymer dosage in gallons (verified by performance trial testing);

2. Suspended solids mg/L from press filtrate (verified by performance trial testing);

3. Gallons per hour of sludge treated (verified by performance trial testing);

4. % Solids of sludge cake (verified by performance trial testing); and

5. Cost of Liquid Polymer per dry ton of solids.

Provide the following related documentation:

1. A copy of the current Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) (if the new SDS is not available) for the chemical being offered by your firm must be included with your bid submission; and

2. Chemical certificate of analysis for all chemicals.

VII. TEST OF MATERIALS

The Authority reserves the right to have each and every shipment of chemicals tested by a competent laboratory. Failure of a shipment to comply with the prescribed analysis and specified requirements per bid item in every detail will be sufficient reason for rejection of the shipment.

Should a shipment be rejected, it will be returned to the Supplier, who shall pay all handling and shipping charges. Upon notice of rejection of a shipment, the chemical Supplier shall furnish another shipment immediately, which shall comply in all aspects with the prescribed analysis. In the event the Supplier is unable to furnish chemicals of acceptable quality in time to meet the Authority’s treatment needs, the material will be obtained elsewhere. Any additional cost to which the Authority may incur, will be deducted from any payment due (or to become due) the Supplier or will be billed to the Supplier.

VIII. LEAD TIME

Bidder must indicate with their bid an accurate statement of delivery lead-time days for each item quoted.

IX. DELIVERY IN ACCORDANCE WITH LEAD TIME

All deliveries shall be made in accordance with the lead time as stated in the Chemical Specifications and Requirements, Appendix A. If delivery is not made promptly, the Purchasing Agent shall have the right to procure the material elsewhere on the open market. In which event, the extra cost of procuring the material above the contract price may be charged against the Supplier or deducted from any payments due (or to become due) the Supplier. The delivery truck driver must notify the Operator on duty that they have arrived to unload chemicals.

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X. DELIVERY

The Supplier will be responsible for the delivery of Liquid Polymer F.O.B. Destination in first class condition to the Moores Creek Water Resource Recovery Facility located at 695 Moores Creek Lane, Charlottesville, Virginia 22902. No additional shipping charges or fuel surcharges will be accepted unless indicated on the bid form. Any such shipping charges or fuel surcharges may affect bid evaluation. Truck access will be restricted to a height of 12 feet.

XI. GUARANTEE & WARRANTY

Each product furnished shall be guaranteed by the successful Bidder to be free from adulterants or impurities which might cause hazards or stoppages in the operation of standard equipment or cause operational problems using the specified products. If a product is found to consistently not meet our specifications or to be of such low quality that standard equipment stoppages are frequently caused by the product, the Authority will have the right to cancel any awarded bid.

By submitting a bid in response to this solicitation, Bidders warrant that the chemicals provided as a result of this solicitation:

1. Conform to the most current NSF 60/61 and/or ANSI/AWWA standards for water and/or wastewater chemicals;

2. Conform in all respects to the chemical specifications contained herein;

3. Are suitable for a public drinking water supply and/or wastewater treatment;

4. Are free from adulterants or impurities of any kind that prevent the intended use of the chemical being provided; and

5. In addition to any other warranties expressed or implied, the specific warranties of Merchantability and Fitness for a Particular Purpose apply to all orders placed as a result of this solicitation.

If at any time, any chemical supplied by the supplier fails to conform to the specifications, then the Supplier shall, at no additional cost to the Authority, promptly replace any such chemical. If the Supplier is unable to remedy such nonconformity during a time period consistent with the requirements, the Authority may undertake to remedy the nonconformity and in such a case the Supplier shall reimburse the Authority for any costs thereby incurred.

XII. CONTRACT AWARD

The Authority Purchasing Agent intends to award the bid to the lowest responsive and responsible Bidder for Liquid Polymer listed in the specifications. Bidder must include all other costs including deposits and shipping costs that might be imposed; however, the Authority expects all such costs to be included in the unit price bid.

XIII. PERIOD OF CONTRACT

The Authority intends to issue an award to the lowest responsive and responsible bidder for the purchase of Liquid Polymer by Blanket Purchase Order. The Blanket Purchase Order/contract shall cover a required 12-month period beginning August 1, 2026 – July 31, 2027, with the option

Rivanna Water & Sewer Authority Page 4 of 9 to renew for an additional 12-month period, up to four (4) times, for a total contract period of five

(5) years.

XIV. PURCHASE ORDERS

A Blanket Purchase Order covering the contract year for each of the items listed in this bid will be issued shortly after contract award.

Terms of the Blank Purchase Order will be consistent with the terms of the bid documents and will constitute a contract between the Authority and the successful Supplier.

XV. RESPONSIBILITIES

1. The contractor must comply with all necessary local, state, and federal rules and regulations, licensing requirements, and insurance requirements contained herein.

2. Vehicles used by the contractor, its employees and subcontractors in the transportation of Liquid Polymer must be operated by drivers who hold a valid Class A Commercial Driver’s License (CDL) with all appropriate endorsements.

3. All vehicles transporting residuals from SRWTP or biosolids from MCAWRRF shall not exceed the maximum allowable load limits (pounds) of any road or bridge being used.

4. The contractor must provide adequate and reliable equipment to transport Liquid Polymer to MCAWRRF. The transportation of Liquid Polymer by the contractor shall be done in vehicles or equipment that will contain the material in a manner to avoid the possibility of dripping, spilling, scattering, leaking, or blowing of material on roadways. Should mishaps occur for any reason, the contractor shall be responsible for cleaning up any such material to the satisfaction of the Authority.

5. The contractor shall exercise care to avoid damage to land, roads, fences, gates, signs, or equipment that may arise during the transportation of Liquid Polymer. The repair and/or replacement of property damaged by the contractor shall be the sole responsibility of the contractor.

6. The protection of Authority equipment, fences, gates, and other Authority property is of prime importance, and if the same is damaged, destroyed or removed, they shall be repaired, replaced, or paid for by the contractor.

7. If the contractor is unable to meet the scheduled delivery date and/or time, it is the contractor's responsibility to notify the appropriate Authority Manager within 12 hours of discovery. In addition, the Purchasing Agent shall have the right to procure the services elsewhere, in which case the extra cost associated with procuring the service above the contract price shall be billed to the contractor or be deducted from any payments due (or to become due) to the contractor. Where conditions of urgency or emergency exist and the contractor cannot meet the required deadline, the Authority reserves the right to secure services through another service provider.

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8. The contractor shall provide the Authority with necessary contact information to be used when scheduling normal and after-hours Liquid Polymer delivery to include contact name, phone number and email address.

9. The Authority intends to award this solicitation to the lowest responsive and responsible bidder for the items listed in the Bid Form which meet the specifications and provide the value and quality desired by the Authority at the sole discretion and best interest of the Authority.

XVI. INSTRUCTIONS TO BIDDERS

A. Bid Preparation

1. Bidders may submit any questions or requests for additional information regarding this IFB in written format by the date indicated on Page i “Invitation for Bid (IFB)” for “Final Date to Submit Questions.” All questions shall be directed to the Technical or Procurement Contact listed on Page i “Invitation for Bid (IFB).” A formal clarification will be sent out in writing no later than five (5) working days prior to the date and time set for receipt of bids. Formal clarification will be published on the Commonwealth of Virginia’s e-Procurement website eVA (https://eva.virginia.gov).

2. Bidders are reminded that changes to the IFB, in the form of addenda, are often issued between the issue date and within 5 days of the due date of the solicitation. All addenda must be acknowledged on Page ii “Invitation for Bid Title Page”. Notice of addenda will be posted on eVA (https://eva.virginia.gov). It is the Bidder’s responsibility to monitor eVA for the most current addenda.

3. The Bidder must submit a bid, which demonstrates and provides evidence that the Bidder has the capabilities, professional expertise, and experience to provide the necessary services and/or goods described in this IFB. The Bidder shall ensure that all information required herein is submitted with the bid. All information provided should be verifiable by documentation requested by the Authority. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the bid or rescission of an award.

4. Bids shall be signed by the authorized representative of the Bidder.

5. Bids should be prepared simply and economically, providing straightforward, concise, detailed description of capabilities to satisfy the requirements of the IFB.

6. All expenses for making Bids to the Authority shall be incurred by the Bidder.

7. Bidder must be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity as required by the State Corporation Commission, if such is required by law. Such status shall be maintained during the term of the contract. A contract entered into by a business in violation of the requirements is voidable at the option of the public body.

https://eva.virginia.gov/

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B. Bid Documents

The following documents must be received in our office via one of the two methods in section C below no later than the closing date and time stated on Page i “Invitation for Bid (IFB).”

1. Signed original of the completed Invitation for Bid Title Page. It is the bidders' responsibility to acknowledge all issued addenda on this page.

2. Completed Appendix C “Bid Form.”

3. Completed Appendix E “Client Reference List”. A list of client references for similar service contracts within the last three (3) years. Include at least three (3) customers references, to include name, address, and telephone number.

4. Signed Appendix E “Rivanna Water & Sewer Authority General Terms and Conditions.”

5. A copy of any applicable Federal, State, or Local license required to legally perform the services specified in this IFB shall be attached to the bid.

6. A certificate of insurance for all required coverages endorsing the Rivanna Water & Sewer Authority to the insurance policy as an additional insured.

C. Bid Submission

This solicitation will close at the date and time specified on Page i “INVITATION FOR BID (IFB).” Bidders may choose to submit their bid by one of the following methods:

1. Electronic Submission: If submitting electronically through eVA, one (1) electronic document in searchable PDF format of the entire bid as one document, INCLUDING ALL ATTACHMENTS must be uploaded through the eVA online submission portal.

a) Contact eVA Customer Care for instructions and/or assistance in registering to become a vendor, login, and/or how to upload documents. eVA Customer Care: Hours, 8:00 AM to 4:45 PM, Monday through Friday, Phone Toll Free 866-289-7367, email eVACustomerCare@DGS.virginia.gov.

b) eVA will not allow a Bidder to upload documents after the deadline set for receipt of bids. Any submission partially uploaded at the date and time set for receipt of bids will be considered incomplete and will not be accepted.

c) The Authority is not responsible for any loss or delay with respect to the submission of bids.

d) Should the bid contain proprietary information, provide one (1) redacted electronic copy of the bid and attachments with proprietary portions removed or blacked out. This redacted copy should follow the same upload procedures as described above in this section. This redacted copy should be clearly marked “Redacted Copy” within the name of the document. The classification of an entire bid document, line-item prices and/or total bid prices as proprietary or trade secrets is not acceptable. The Authority shall not be mailto:eVACustomerCare@DGS.virginia.gov

Rivanna Water & Sewer Authority Page 7 of 9 responsible for the Bidder’s failure to exclude proprietary information from this redacted copy.

2. Paper Submission: If submitting a paper bid, the Bidder shall submit all required bid documents referenced in section XVI.B. “Bid Documents”. All required documents shall be placed in an opaque envelope and sealed. Any notation or notations on the exterior of the envelope purporting to alter, amend, modify, or revise the bid contained within the envelope shall be of no effect and shall be disregarded.

a) The IFB number and closing date must be clearly marked on the outside of the envelope. Each sealed envelope containing a Bid must be plainly marked on the outside as follows:

(1) IFB Title

(2) IFB#

(3) Name of the Bidder

(4) Address of the Bidder

(5) Due Date and Time

Should any Bid be received which is not so identified, the Bidder assumes the risk that the submission will be opened prior to the Bid Opening. Bids so opened shall be disqualified.

b) Sealed bids shall be addressed and delivered to the address below. Bids received by the Authority after the due date and time set for bids will not be considered.

Hand Delivery, USPS, FedEx, UPS, Other Courier Delivery Rivanna Water & Sewer Authority Attn: Miranda Baird 695 Moores Creek Lane Charlottesville, VA 22902

(434) 977-2970

D. Late Bids

It is the responsibility of the bidder to ensure that the Authority receives the bid by the bid due date and time. No bids will be accepted after the bid due date and time. Late bids will be unopened, stored for 60 days by the Authority and then disposed of or returned at the bidder’s expense.

E. Submission of Erroneous Bid

Bidders are cautioned to recheck their bid for errors. Errors discovered after public opening cannot be corrected and Bidders may be required to accept award if offered or bid may be rejected.

Requests to withdraw bids will be handled as prescribed by the Authority's Purchasing Manual and the Virginia Public Procurement Act (VPPA), as amended. Should a bidder discover that they have submitted an erroneous bid, prior to bid opening time, bidder may submit a second bid provided it clearly notes that it supersedes the first submission and the bidder has labeled the envelope "IFB

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No. 445 Corrected Submission, Superseding All Previous Submissions". Such corrected submission must be completed in all detail. Any previous submission is then removed from consideration.

F. Acceptance or Rejection of Bids

Bids, to be acceptable, must be complete in all detail, complying with all terms and conditions, with all computations complete, and showing extension totals, item totals, and overall total.

Modification or correction to the bid are not acceptable after bids are opened. The Authority reserves the right to waive informalities in bids, to reject any or all bids after all have been examined or to accept the bids which it deems most favorable to the interests of the Authority in accordance with the VPPA.

XVII. METHOD OF SELECTION

After sealed bids have been opened, the Authority shall prepare a list of those contractors who have submitted bids and met the qualifications listed in this offering. Award shall be given based on the lowest responsive and responsible bidder. In case of arithmetic errors, the unit price will govern.

The Authority may cancel this IFB in whole or in part or reject any or all bids at any time prior to award. Should the Authority determine that a bidder is not qualified; the bidder shall be notified in writing of that determination and the reason. The award document will be a blanket purchase order incorporating by reference all requirements, terms and conditions of the solicitation of this offer.

The Authority reserves the right to evaluate any sources of information available.

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APPENDICES

Appendix A – Chemical Specifications and Requirements Appendix B – Polymer Performance Testing Procedure Appendix C – Bid Form Appendix D – Client Reference List Appendix E – General Terms and Conditions Appendix F – General Purchase Order Provisions

Appendix A – Chemical Specifications & Requirements Page 1 of 2

APPENDIX A

CHEMICAL SPECIFICATIONS AND REQUIREMENTS

LIQUID POLYMER

GENERAL INTENT

It is the intent of these specifications to obtain Liquid Polymer to treat wastewater sludge in conjunction with GEA/Westfalia centrifuges at the Moores Creek Advanced Water Resource Recovery Facility. The Bidder must verify the capability of manufacturing or purchasing Polymer in specified quantities and must be able to deliver in such total amounts as will satisfy the needs of the Authority for a period of 12 months.

Bidder must have competent trained personnel familiar with the coagulation and dewatering of wastewater sludge.

SPECIFICATIONS

Minimum Centrifuge Performance Criteria (GEA/Westfalia Model CF 6000)

At 170-180 GPM with liquid Polymer:

Percent of suspended solids in the feed 1.5 - 3%

Minimum dewatered cake solids concentration 21% Minimum capture efficiency 95%

• Liquid Polymer material supplied is required to have a shelf life of at least ninety (90) days in concentrated form and at least five (5) days in diluted form.

• The Liquid Polymer must be compatible with the Authority’s existing feed and storage system at the Moores Creek Advanced Water Resource Recovery Facility.

• The Liquid Polymer shall be free of any foreign substances that may adversely affect the disposal of dewatered sludge or affect the activated sludge process at the treatment facility.

• Material shall meet all local, state and federal safety requirements.

• Price shall be per gallon of solution.

ESTIMATED QUANTITY

Delivery is to be made in bulk by tank truck.

Normal operations are based on a projected average processing rate of approximately 11 dry metric tons of sludge cake.

DELIVERY DESTINATION

Moores Creek Advanced Water Resource Recovery Facility, 695 Moores Creek Lane, Charlottesville, VA 22902.

***Access to delivery point is restricted to a maximum truck height of 12 feet

Appendix A – Chemical Specifications & Requirements Page 2 of 2

PERFORMANCE TESTING

Performance testing will be conducted July 16 – July 24, 2026. Bidder must complete and adhere to all specifications of the Polymer Performance Test Procedure outlined in Appendix C. Interested Bidders must contact Brian Haney, Wastewater Operations Manager at (434) 977-2970, ext. 112 to schedule testing.

Appendix B – Polymer Performance Testing Procedure Page 1 of 1

APPENDIX B

POLYMER PERFORMANCE TESTING PROCEDURE

In accordance with the Polymer Performance Testing Procedure presented below, full scale Polymer tests will be conducted July 16 – July 24, 2026 at the Moores Creek Advanced Water Resource Recovery Facility located at 695 Moores Creek Lane, Charlottesville, Virginia. Bidders must schedule testing by calling Brian Haney, Wastewater Operations Manager, at (434) 977-2970, ext. 112.

The Authority will provide the Bidder with a relatively consistent supply of an anaerobically digested sludge with a solids concentration of 1.5-3.5 percent (typically 2.0 percent). The Authority will operate a centrifuge feed pump and supply sludge at a rate of approximately 170-180 gpm. The dewatering centrifuge to be used during testing is a GEA/Westfalia Model CF 6000, operating at 3,500 rpm. Polymer will be added at the feed tube of the centrifuge in sufficient quantities to achieve minimum performance requirements. Liquid Polymer will be pumped from the Bidder supplied 55-gallon drums or tote through the Polymer dilution unit.

PERFORMANCE TEST PROCEDURE

a. Each trial will be conducted from 8:00 am to 4:00 pm for a duration of three days. Two hours will be allocated for start-up and optimization, six hours for the trial.

b. A technical representative of the Bidder shall be present at all full-scale testing. During Polymer testing, only the technical representative of the Bidder and assigned Authority staff will be allowed in the dewatering building with prior permission from the Wastewater Manager.

c. The Authority reserves the right to perform full-scale testing of the bid Polymer product without a technical representative of the Bidder being present with prior notice to the Bidder.

d. The Bidder shall furnish an adequate quantity of the bid Polymer product to be tested. Polymer must perform the full-scale tests described herein. Liquid Polymer shall be in 55-gallon drums or totes. The Bidder shall provide a pump if required.

e. Tests shall be performed to achieve the following minimum sludge dewatering performance:

Minimum Centrifuge Performance Criteria

At 170-180 GPM with Polymer, Percent suspended solids in the feed 1.5- 3%

Minimum dewatered cake solids concentration, percent 21%

Minimum capture efficiency, percent 95%

Operational adjustments on all equipment shall be performed by Authority staff. The Bidder's technical representative shall notify the staff of desired adjustments in operation.

f. Readings will be recorded by authorized Authority staff at the start of the trial and at 60-minute intervals for six (6) consecutive hours. Each set of readings shall be confirmed by Bidder’s technical representative. All data recorded must be certified by the Wastewater Operations Manager or Assistant Manager for qualification to be used in the final bid submission to determine the costs per ton of solid/cake produced.

Appendix C – Bid Form Page 1 of 1

APPENDIX C – Bid Form

IFB # 445 - LIQUID POLYMER

Issue Date: June 2, 2026

IFB DUE DATE: July 30, 2026, 3:00 PM Local Prevailing Time

LIQUID POLYMER BID SUBMISSION

Approximate Total Quantity

Unit of Measure GALLONS

Unit Delivery TANK TRUCK

Unit Price

Name of Manufacturer

Material Origin

Lead Time/Days

Additional information required per Appendix A - Chemical Specifications & Requirements

Dosage in Gallons:

Suspended Solids mg/L from press filtrate:

Gallons per hour of sludge treated:

% Solids of sludge cake:

Cost per dry ton of solids:

Comments or special conditions:

By my signature on this solicitation, I certify that this firm/individual is properly licensed for providing the goods and/or services specified.

Business/Firm Name

Name (Please print) Title

Name (Please sign) Date

Appendix D – Client Reference List Page 1 of 1

APPENDIX D

CLIENT REFERENCE SHEET

Water Treatment Plant Residuals Transportation Services

IFB No. 440 Bid Due Date and Time

NOTE

The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualifications: The vendor must have the capability and capacity in all respects to satisfy fully all of the contract requirements.

2. Vendor’s Primary Contact:

Name: Phone:

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years: Months:

4. Indicate below a listing of at least three (3) current or recent accounts (within the last three years), either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods/services. Include company name, address, and telephone number of the point of contact.

a. Company Name:

Contact Name:

Phone: Email:

Dates of Service: $ Value:

b. Company Name:

Contact Name:

Phone: Email:

Dates of Service: $ Value:

c. Company Name:

Contact Name:

Phone: Email:

Dates of Service: $ Value:

I certify the accuracy of this information.

Signed: Title:

General Terms and Conditions for Goods & Nonprofessional Services_Apr2026

APPENDIX E

RIVANNA WATER & SEWER AUTHORITY

GENERAL TERMS AND CONDITIONS

GOODS AND NON-PROFESSIONAL SERVICES

Table of Contents

A. APPLICABLE LAWS & COURTS

B. ANTI-DISCRIMINATION

C. ANTI-DISCRIMINATION OF FAITH-BASED ORGANIZATIONS

D. ETHICS IN PUBLIC CONTRACTING

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986

F. DRUG-FREE WORKPLACE

G. NONDISCRIMINATION OF CONTRACTORS

H. FORCED OR INDENTURED CHILD LABOR

I. DEBARMENT STATUS

J. ANTITRUST

K. PRECEDENCE OF TERMS

L. COSTS OF BID PREPARATION

M. BID PRICE CURRENCY

N. HEADINGS

O. CLARIFICATION OF TERMS

P. ADDENDA

Q. INCLEMENT WEATHER/CLOSURE OF AUTHORITY OFFICES

R. USE OF BRAND NAMES

S. SUBMISSION OF PROPRIETARY INFORMATION

T. DESIGNATED PERSONNEL

U. FREIGHT, TRANSPORTATION, AND PACKAGING

V. TAXES

W. INSURANCE COVERAGE

X. MANDATORY USE OF AUTHORITY FORMS AND TERMS AND CONDITIONS FOR IFBs AND RFPs

Y. CONTRACTOR’S FORMS/BOILERPLATE CONTRACTS

Z. OWNERSHIP OF DOCUMENTS

AA. QUALIFICATIONS OF BIDDERS

BB. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH

CC. TESTING AND INSPECTION

General Terms and Conditions for Goods & Nonprofessional Services_Apr2026

DD. AVAILABILITY OF FUNDS

EE. OBLIGATION OF BIDDER

FF. BID ACCEPTANCE PERIOD

GG. NEGOTIATION WITH THE LOWEST BIDDER

HH. ANNOUNCEMENT OF AWARD

II. ASSIGNMENT OF CONTRACT

JJ. CHANGES TO THE CONTRACT

KK. CONTRACT EXTENSIONS

LL. LOSS OR DAMAGE IN TRANSIT

MM. CONTRACTUAL CLAIMS

NN. DEFAULT

OO. INDEMNIFICATION

PP. CANCELLATION & TERMINATION OF CONTRACT

QQ. OSHA STANDARDS

RR. WARRANTIES

SS. PAYMENT

General Terms and Conditions for Goods & Nonprofessional Services_Apr2026 Page 3 of 13

APPENDIX A

GENERAL TERMS AND CONDITIONS

For Goods and Nonprofessional Services

A. APPLICABLE LAWS & COURTS

This procurement transaction, and any resulting contract, shall in all aspects be governed by the laws of the Commonwealth of Virginia, notwithstanding its conflicts of law provisions. Any litigation with respect hereto shall be brought in the Circuit Court or General District Court of Albemarle County/Charlottesville, Virginia.

B. ANTI-DISCRIMINATION

By submitting their bid, bidder certify to the Authority that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body.

(Code of Virginia, § 2.2-4343.1E).

In every contract over $10,000 the provisions in 1. and 2. below apply:

1. During the performance of the contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, status as military family, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. The requirements of these provisions 1. and 2. are a material part of the contract. If the contractor violates one of these provisions, the Authority may terminate the affected part of this contract for breach, or at its option, the whole contract. Violation of one of these provisions may also result in debarment from Authority contracting regardless of whether the specific contract is terminated.

2. The contractor will include in the provisions of No. 1 above in every subcontract or purchase order over $10,000, so that the provision will be binding upon each subcontractor or vendor.

C. ANTI-DISCRIMINATION OF FAITH-BASED ORGANIZATIONS

The Authority does not discriminate against faith-based organizations.

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D. ETHICS IN PUBLIC CONTRACTING

By submitting their bid the bidder certifies that their bid is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. (Code of Virginia § 2.2- 4367).

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986

By entering into a written contract with the Authority, the contractor certifies that the contractor does not, and shall not during the performance of the contract for goods and services in the Commonwealth of Virginia, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

F. DRUG-FREE WORKPLACE

Applicable for all contracts over $10,000:

During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) to post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; and (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace.

For the purposes of this paragraph, “drug-free workplace” means a site for the performance of work done in connection with the contract awarded to a contractor in accordance with this procurement transaction, where the contractor’s employees are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

G. NONDISCRIMINATION OF CONTRACTORS

A bidder or contractor shall not be discriminated against in the solicitation or award of this contract because of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, status as a veteran, or disability, or any other basis prohibited by state law relating to discrimination in employment or because the bidder employs ex-offenders unless the Authority has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.

H. FORCED OR INDENTURED CHILD LABOR

Applicable in all solicitations and contracts over $10,000:

During the performance of this contract the use of forced or indentured child labor is prohibited. Any prime contractor shall include such prohibition in every subcontract that exceeds $10,000 and shall be binding upon each subcontractor or vendor.

For the purposes of this section, “forced or indentured child labor” means all work or service exacted from any person younger than 18 years of age under the menace of any penalty for the nonperformance of such work or service and for such person does not offer himself voluntarily or performed by any person younger than 18 years of age pursuant to a contract the enforcement of which can be accomplished by process or penalties.

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I. DEBARMENT STATUS

By submitting their bid, bidder certify that they are not currently debarred by the federal government, the Commonwealth of Virginia, or any local government or public authority, from submitting bids on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

J. ANTITRUST

By entering into a contract, a contractor conveys, sells, assigns, and transfers to the Rivanna Water and Sewer Authority all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the Rivanna Water and Sewer Authority under said contract.

K. PRECEDENCE OF TERMS

The following General Terms and Conditions, APPLICABLE LAWS AND COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND CONTROL ACT OF 1986, DEBARMENT

STATUS, ANTITRUST, MANDATORY USE OF AUTHORITY FORMS AND TERMS AND CONDITIONS,

CLARIFICATION OF TERMS, PAYMENT shall apply in all instances. In the event there is a conflict between the General Terms and Conditions and the Purchase Order General Provisions or any Supplemental/Special Terms and Conditions in this solicitation, the Purchase Order General Provisions or Supplemental/Special Terms and Conditions shall apply.

L. COSTS OF BID PREPARATION

Any costs incurred by the bidder in the preparation and submission of bids are the bidder responsibility. The Authority will not reimburse any bidder for any costs incurred as a result of a response to this IFB.

M. BID PRICE CURRENCY

Unless stated otherwise in the solicitation, bidder shall state bid in US dollars.

N. HEADINGS

Section, article and paragraph headings contained within this IFB have been inserted only as a matter of convenience and for reference; and they in no way define, limit, or describe the scope or intent of any term, condition or provision of this

IFB.

O. CLARIFICATION OF TERMS

The Authority will assume no responsibility for oral instructions, suggestion, or interpretation of this bid. If any prospective bidder has questions about the specifications or other solicitation documents, the prospective bidder should contact the Authority technical or procurement representative as listed on page 1 no later than five (5) working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the Authority. Questions should be in writing and electronic transmission is preferred. Questions submitted beyond the time specified above may be left unanswered if sufficient time does not allow a response to all prospective bidders without causing an unacceptable delay in the process.

P. ADDENDA

In the event there are any addenda, they will be posted to eVA the Commonwealth of Virginia’s web-based procurement system at https://eva.virginia.gov. It is the bidder’s responsibility to check the eVA website prior to the submittal deadline to ensure the bidder has a complete, up to date package.

Q. INCLEMENT WEATHER/CLOSURE OF AUTHORITY OFFICES

If the Authority is closed for business on the date and time set by this IFB for receipt of bids, then bids will be accepted on the next scheduled business day up to the time of day specified on the original date specified for receipt of bids.

https://eva.virginia.gov/

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R. USE OF BRAND NAMES

Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict bidders to specific brand, make, or manufacturer named, but conveys the general style, type, character, and quality of the article desired. Any article which the public body, in its sole discretion, determines to be the equivalent of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. The bidder is responsible to clearly and specifically identify the product being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the Authority to determine if the product offered meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified.

Normally in competitive sealed bidding only the information furnished with the bid will be considered in the evaluation.

Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive. Unless the bidder clearly indicates in its bid that the product offered is an equivalent product, such bid will be considered to offer the brand name product referenced in the solicitation.

S. SUBMISSION OF PROPRIETARY INFORMATION

All information submitted to the Authority in response to this solicitation will constitute public information and will be available to the public for inspection upon request pursuant to the Virginia Freedom of Information Act (FOIA).

Pursuant to Code of Virginia § 2.2-4342, a Bidder may request an exception to disclosure for trade secrets or proprietary information as such is defined under Code of Virginia § 59.1-336, part of the Uniform Trade Secrets Act.

In order to claim this exemption, the Bidder shall perform ALL of the following: (i) include a written request indicating Bidder’s desire to invoke the protections of Code of Virginia § 2.2-4342 with submitted proposal materials/data; (ii) specifically identify the data or other materials to be protected by clearly labeling each page containing applicable data as PROPRIETARY; and (iii) to the Authority’s satisfaction, articulate the rationale for why protection for the particular data or materials is necessary. The classification of the entire bid document, line item prices and/or total bid prices as proprietary or trade secrets is not acceptable.

Without waiving sovereign immunity or any other available defenses, the Authority asserts that failure to meet all of these requirements will result in the data or materials being open for inspection in response to a valid inquiry under FOIA and will serve to waive any right of the Bidder to assert a claim against the Authority for disclosure of trade secrets or proprietary information.

Bidder shall be responsible for intervening and defending, at its own expense, any demands made upon the Authority by third parties for production of any such items.

T. DESIGNATED PERSONNEL

The personnel designated in the management summary for key positions shall not be changed except with the permission of the Authority. Contractor may not substitute other staff or individual(s) without the prior, express written consent of the Authority. The Authority shall not be required to consent or accept any substitution(s) if to do so would require an increase in the compensation due to the Contractor under this Contract, or a reduction in the quantity or quality of the service by this Contract, as determined in the Authority's sole discretion.

U. FREIGHT, TRANSPORTATION, AND PACKAGING

By submitting their bids, all bidders certify and warrant that the price offered for F.O.B. destination includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to…