IFB 26-05 Liquid Asphaltic Materials

Guadalupe County, Texas has issued Invitation for Bid (IFB) #26-05 for Liquid Asphaltic Materials to be procured for the county's Road & Bridge Department. The procurement seeks bids for various liquid asphaltic materials including high float emulsion, cationic high float rapid set polymer, CRS-2, AEP emulsion, and asphalt cement, to be delivered at specific temperatures. The contract period spans from January 1, 2026, through December 31, 2026, with bids due on November 5, 2025, at 2:00 PM CST and questions accepted until October 23, 2025. Bidders must provide firm pricing per gallon for both delivered and county pick-up options, with all charges including delivery, loading, and unloading incorporated into the unit price. The county will purchase materials on an as-needed basis, with historical usage including approximately 210,000 gallons of CHFRS-2P and 20,000 gallons of AEP emulsion in the previous year. Evaluation criteria include pricing, local preference, and compliance with specified documentation requirements.

The solicitation includes several important compliance and participation requirements for potential vendors. The county reserves the right to apply local preference, potentially awarding to a bidder whose principal place of business is within the county if their bid is within 3% of the lowest bid. Vendors must complete a Conflict of Interest Questionnaire, provide a Certificate of Interested Parties (Form 1295), and certify non-engagement with boycotted entities or regions. Insurance requirements are specified, and bidders must demonstrate their ability to meet the county's technical specifications. The county will not pay demurrage charges or accept short load charges for loads of 4,000 gallons or more. While specific award value is not explicitly stated, the procurement suggests a substantial annual requirement for asphaltic materials based on the previous year's usage quantities. No specific set-aside designations for disadvantaged enterprises were mentioned in the available documentation.