IFB 2027-007 Fencing Time and Material

Roanoke County, Virginia's Finance & Management Services Department Purchasing Division is requesting bids on time-and-material fence installation and repair services under IFB 2027-007, with bids due July 21, 2026 at 2:00 p.m. Addendum No. 1, issued July 16, was posted the same day and requires resubmission by prior eVA respondents and a signed acknowledgment attached to proposals.

Qualified contractors must hold a Class A contractor's license for fence installation or general construction; Class B is minimum acceptable. The contractor must maintain five years' minimum experience in commercial fencing systems including chain-link, ornamental steel, aluminum, vinyl, wood, and security fencing; access control gates and handrails; parking lot, ballfield, backstop, and playground safety fencing; and custom and cantilever roll gates. The scope includes design, fabrication, and installation of new fencing and minor and emergency repairs. The contractor must provide municipal or commercial references for work completed within the last ten years and may hold manufacturer certifications or welding or access control systems certifications.

The contract term runs one year from July 22, 2026 through July 21, 2027, with four optional one-year renewals available by mutual agreement if renewal requests are submitted within 60 days of expiration. The contractor must maintain sufficient staff and equipment to perform up to two simultaneous assignments and must be available 24/7 for emergencies, responding by phone within two hours and on-site within four hours. Normal work hours are 7:30 a.m. to 5:00 p.m., Monday through Friday. Historical spend is approximately $100,000 annually across approximately 15 service calls for maintenance, replacements, or upgrades. Bidders must submit hourly rates for laborer, supervisor, and superintendent positions plus a percentage markup over wholesale for materials. Work estimates are due within two business days of request and must include estimated hours, hourly rates, and material costs. All parts and materials must be new and County-approved prior to installation, with a 90-day warranty or manufacturer's warranty, whichever is greater. The County reserves the right to award primary and secondary vendor contracts and split awards as needed.